What are the responsibilities and job description for the Program Assistant, Aspire Ohio Options for Adults position at Tri C Company Inc?

Program Assistant, Aspire Ohio Options for Adults

Department : Aspire, Ohio Options for Adults

Location : College-Wide

Reports To : Program Manager, Ohio Options for Adults

Recruitment Type : External / Internal

Requisition ID : req5541

Employment Type : Full-Time Support Staff

Union Position : Non-Union

Work Schedule : Standard College Hours : M-F, 8 : 30am-5pm

Number of Openings : 1

Job Description : SUMMARY

Primarily responsible for responding to student and program inquiries on behalf of the Aspire team. Provides support to the Aspire program and its participants.

ESSENTIAL FUNCTIONS

Provides supportive assistance to the Aspire team
Manages the day to day office activities of respective campus
Maintains accurate program records and responsible for inputting records into program's database in a timely fashion
Schedules classrooms, facilities, and workshop presenters for assigned campus
Maintains accurate logs and organizes office bulletin boards and office space
Assist in the data collection for preparation of program reports
Prepares correspondences for emails and marketing purposes
Creates the schedule for new intake appointments and assist the Student Advisor with the intake interviews
Maintains an efficient program filing system
Assist in developing program brochures and other marketing materials to meet the program needs
Assists in the control, care, and inventory of departmental property, supplies and office equipment and request orders and / or repair when needed
Greets visitors and prospective class participants, responds to request for information, places and receives phone calls, and handles mail
Responsible for the overall coordination and supervision of work study students, volunteers, and Security Services participants on the assigned campus
Contributes to campus's monthly reports
Performs other duties as assigned

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE / TRAINING

Associate's Degree

o Significant related experience may substitute for education

Minimum of two years of demonstrated office or program support experience

KNOWLEDGE, SKILLS and ABILITIES

Possess basic knowledge of administrative support concepts, practices and procedures and ability to use in varied situations

Basic-level proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

Ability to effectively complete work assignments independently

Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity

Ability to work accurately with great attention to detail

Possess excellent written, verbal and interpersonal communication skills

Ability to prioritize / handle multiple tasks and work with deadlines in a dynamic environment with limited supervision

Ability to work a flexible schedule to accommodate departmental needs as direct

Possess sensitivity to respond appropriately to the needs of a diverse population

COMPETENCIES

CRITICAL COMPETENCIES

Service Focus

Communication

Quality of Work

VERY IMPORTANT COMPETENCIES

Time Utilization

Collaboration

IMPORTANT COMPETENCIES

Adaptability

Continuous Improvement

PERFERRED QUALIFICATIONS

EDUCATION AND EXPERIENCE / TRAINING

Associate's degree

Demonstrated experience / proficiency working with publishing software, spreadsheet, and database applications

KNOWLEDGE, SKILLS and ABILITIES

Possess knowledge of college admission procedures and college resources

PHYSICAL DEMANDS / WORKING CONDITIONS (The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

The work is partially performed in a normal, professional office environment;

The work area is adequately lighted, heated and ventilated;

Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands / fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;

Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite;

Special Note : This is 100% grant funded.

Special Instructions to Applicants : During the application process, you may be required to attach a cover letter and / or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement : Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment / educational opportunity institution.

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Program Assistant, Aspire Ohio Options for Adults

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