HR Payroll Associate #1902

**We have a current opening on our Human Resources Team for a Payroll Associate**

Job Title: HR Payroll Associate

Requisition #: 1902

Job Type: Non-exempt, Confidential, hourly

Location: Oxnard

Salary: $26.90-$30.13

Full range: $26.90-$42.01
Depending upon experience/certification

Benefits:

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• Employee Tuition reimbursement

Job Title: Payroll Associate

Job Summary: Job Title: HR Payroll Associate

Job Summary: Performs investigative, analytical, and administrative duties applying basic Human Resources principles and concepts in a variety of functions, with a focus on payroll processing. Operates in a person-centered manner with a high degree of independence and regularly uses judgment and discretion to accomplish objectives. This position is a vital part of the HR department, supporting the Manager of Payroll & Benefits and other HR employees. Taking on responsibility for personnel records and various employee relations’ duties in a highly confidential manner.

Reports to: Manager of Payroll & Benefits Job Duties:

Payroll:

• Calculate or check calculations on regular pay, overtime pay, taxes, deductions, garnishments, paid time off benefits and nontaxable wages.
• Process computerized payroll for TCRC employees (bi-weekly and monthly), as well as for our Foster Grandparent/Senior Companion volunteers and our Rainbow volunteers
• Transmit computerized payroll to ADP
• Generate and audit bi-weekly payroll reports and various other reports from payroll system software
• Maintain payroll database for all employees, including Rainbow and Foster Grandparent/Senior Companion employees.
• Resolve payroll discrepancies by collecting and analyzing
• Process changes to employees’ pay rates
• Write payroll policy and information memos regarding new changes
• Process bi-weekly Everbridge reports
• Process bi-weekly rosters for IS
• Process monthly payroll reports for the controller
• Send out bi-weekly accrual reports to all managers
• Distribute third party checks to appropriate agencies and audit the invoices
• Participate in compensation surveys
• Prepare and conduct ongoing timecard and pay code trainings
• Participate in various audits throughout the year with DDS, workers compensation, outside accounting and legal firms.

Office Administration

• Will process all terminations, send out packet and process manual checks
• Will notify all staff and the Union of employees who will be terminating
• Maintain a job notebook of all job duties and cross train others in the department
• Become thoroughly knowledgeable with the Union Contract and all personnel policies in order to assist managers and employees with answers to questions

Employee Relations

• Verify that payroll HR forms are readily available to staff via the intranet
• Employee oriented service philosophy: timely response to all employees within 24 hours
• Field employee questions/e-mails/phone calls and provide them with accurate information

Miscellaneous Duties

• Maintain knowledge of new labor law developments to ensure compliance with State and Federal laws
• Will be trained to serve as back-up to other members of the HR department
• Support HR Director and Manager of Payroll & Benefits with various tasks and projects
• Other projects as assigned

Job Requirements

• Proven experience as a payroll clerk or accounting position working with payroll
• Experience in data collection entry and reporting with great attention to accuracy
• Computer experience and working knowledge of payroll software (ex: ADP)
• Strong math and numeric skills; 10-key by touch
• Ability to process basic functions and formulas in Excel
• Able to prioritize work and meet deadlines
• Strong planning, organization, and coordinating skills
• Outgoing, friendly, service oriented and strong team player
• Excellent verbal and written communication skills
• Self-starter, good work ethic, highly motivated and energetic
• Ability to maintain utmost confidentiality
• Demonstrate analytical skills and problem solving ability
• Able to work with minimum supervision and eager to take on responsibility
• Attention to detail, tact, discretion, and good judgment
• Highly reliable/excellent attendance and punctuality

Qualifications

• Bachelor’s Degree – preferred although not required
• HR certification- desired
• Minimum 1-year direct payroll processing experience required, 2 years preferred (ADP preferred)
• Strong proficiency in Word and Excel
• Knowledge of HRIS database systems
• Thorough knowledge of office procedures and equipment
• Demonstrated wage and hour law knowledge and excellent writing skills
• Experience with conducting group orientations and training sessions- preferred
• Prior labor/employee relations experience- preferred
• Travel to other county offices may be needed on occasion, requiring reliable transportation

Physical Requirements

Adequate manual dexterity and coordination for operation of a computer and other standard office equipment is required for this position. The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mail are all required on a daily basis. The ability to travel to another work-site location is occasionally required. The ability to stand, sit or walk for moderate distances is also required on a daily basis.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel and operate objects, tools, or control and reach with hands and arms. The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat. The employee must frequently lift and/or move up to 10 lbs and infrequently up to 20 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Each of these physical tasks is an essential function of the position.

Classification: Confidential, Non-Exempt, Hourly

Starting Salary: $26.90-$30.13/hour (full scale: $26.90-$42.01/hourly, NE-2)

Job Type: Full-time

Pay: $26.90 - $30.13 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Shift:

• 8 hour shift

Work Location: In person

Salary : $27 - $30