Administrative Assistant

Job Responsibilities

Are you passionate about education and eager to make a difference in the lives of students? Tri-County Technical College is looking for dedicated professionals to join our dynamic team! As the largest academic division at the college, the Arts and Sciences Division operates in a fast-paced, constantly evolving office environment. This role will require multitasking, adaptability, and the ability to prioritize effectively to meet the needs of a diverse group of faculty, staff, and students.

As a leader in higher education, we pride ourselves on fostering a collaborative, supportive environment where both employees and students thrive. You’ll have the opportunity to work alongside a diverse team of faculty, staff, and administrators who are all committed to student success. Our institution values creativity, inclusivity, and excellence, and we are looking for professionals who are ready to contribute to the continued growth of our vibrant community.

The Administrative Assistant provides essential support to the Arts and Sciences Division, ensuring smooth day-to-day operations through excellent customer service, administrative assistance, and logistical coordination. This role serves as a primary point of contact for students, faculty, and staff, offering accurate information and guidance while assisting with division processes. The Administrative Assistant works closely with the Office Manager, faculty, and leadership to facilitate efficient operations in this busy, fast-moving environment. If you're ready to take on a rewarding and impactful role in a forward-thinking institution, apply today!

Job Duties:

• Customer Service and Front Desk Operations: Serves as the initial point of contact for the Division, assisting students, faculty, and visitors via in-person interactions, phone, email, and virtual communication. Provides accurate information regarding division processes, academic programs, and institutional policies. Directs inquiries to appropriate personnel and assists in resolving routine concerns. Maintains a welcoming and professional environment in the division office.
• Administrative Support: Assists the Office Manager, Dean, Department Heads, and faculty with administrative tasks, including document preparation, data entry, and scheduling. Processes paperwork for faculty, staff, and students, ensuring accuracy and timely submission. Supports adjunct and part-time faculty by coordinating onboarding documents, contracts, and instructional materials. Assists in maintaining accurate records related to faculty credentials, attendance, and student-related documentation.
• Logistical and Operational Support: Supports the Office Manager in maintaining office organization, supply inventory, and equipment needs. Helps coordinate division events, faculty meetings, and student engagement activities by scheduling spaces, preparing materials, and arranging logistics. Assists with classroom and instructional support by ensuring teaching spaces are available and equipped as needed. Serves as a liaison between the division and other college departments for operational needs.
• Data and Records Management: Assists with maintaining division records, compiling basic reports, and ensuring accurate documentation of faculty and student-related processes. Supports the Office Manager in tracking and organizing division data, including adjunct contracts and program records. Inputs and verifies data for reporting and analysis as directed.
• Other: Performs other duties as assigned.

Minimum and Additional Requirements

A high school diploma. Related clerical experience may be substituted for a high school diploma.

Preferred Qualifications

Ability to apply critical thinking skills to meet customer service needs; ability to communicate, both oral and written, with diverse populations; ability to effectively organize and prioritize.

Additional Comments

• Health, dental, vision, long term disability, and life insurance for employee, spouse, and children
• Life Insurance: Basic life insurance and optional supplements life insurance for employee, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental leave
• State Retirement Plan and Deferred Compensation Programs: 401k with employer contributions.
• Professional Development Opportunities: Team bonding activities/events and professional training programs.
• Employee Assistance Program (EAP): Counseling and support services.
• Work-Life Balance: Flexible work schedules, 37.5 work weeks and abbreviated Fridays.