What are the responsibilities and job description for the Accounts Payable and Administrative Specialist, Corporate position at Tri Star Sports and Entertainment Group,Inc?

Job Description

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Job Essentials, Responsibilities, Duties

Accounts Payable Duties :

Monitor financial outflow for the company
Reconcile processed work by verifying entries and comparing system reports
Record expenses to accounts and cost centers by analyzing invoice / expense reports
Manage vendors by monitoring discount opportunities, verifying federal id numbers, contract summaries, invoices, or payment discrepancies and documentation
Reconcile vendor invoices and expenses
Proactively alert management of issues such as missing invoices
Record expenses for company credit cards; review documentation and enter to appropriate account.
Reconcile credit cards and vendor accounts as necessary
Prepare budget templates
Assist with the preparation of 1099’s
Accomplish accounting and organization mission by delivering results as needed
Ensures team consistently meeting important department deadlines
Ensures and enforces high quality work product through implementation of proper accounts payable practices, policies and principles
Practices effective delegation of authority with appropriate work distribution and follow up
Maintains a team player attitude by continuing to perform daily accounting tasks and duties, as needed
Possess high level of ethics through professionalism, integrity and maintaining the confidentiality of sensitive information
Additional accounting support as needed
Manager vendors, including setting up new vendors in system

Administrative Duties :

Coordinate and confirm scheduling of meetings / calls

Scan, file and other basic administration to support staff and managers

Maintain accurate records of vendor logins and passwords

Manage corporate inbox and correspondence

Responsible for execution of client ancillary support tasks and projects as directed by Corporate Management team

Prioritize matters and tasks, effectively communicating updates to appropriate parties and soliciting assistance where needed

Coordinate and maintain accurate records for corporate assets and information, such as debit cards, petty cash, credit cards, etc.

Effectively track, maintain, and follow up on open items with Corporate Management team; This includes effective management of weekly open item review meetings.

Specific Job Knowledge, skills, and Abilities

Experience using QuickBooks and Excel highly preferred.

Strong written and verbal communication skills with the ability to interact across the organization.

Extremely detail-oriented to create accurate and timely reports.

Strong work ethic with a positive attitude & a fit with the company’s culture & values.

Qualifications :

Bachelor’s degree in accounting, finance, or related field a plus

Previous accounts payable experience

At least 5 years of office administrative / project management experience

Tri Star Core Values

PERFORMANCE : We provide clients with excellent reporting and service

HONEST & INTEGRITY : We are transparent and accountable, always being truthful to staff and clients

TEAMWORK : We actively participate in group discussions, tasks, and projects

COMMITMENT : We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY : We seek to capitalize on innovative technologies and contribute to positive change in the firm

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Accounts Payable and Administrative Specialist, Corporate

What are the responsibilities and job description for the Accounts Payable and Administrative Specialist, Corporate position at Tri Star Sports and Entertainment Group,Inc?

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