What are the responsibilities and job description for the Facility Operations Coordinator position at Tri-State Jet Charter?
About Us:
Tri-State Jet Charter is a leading provider of private charter services, specializing in VIP charter services. With a commitment to safety, exceptional service, and attention to detail, we cater to discerning travelers seeking a seamless and personalized flying experience.
Position Summary:
The Facility Operations Coordinator is responsible for overseeing the implementation and management of a comprehensive maintenance system within the facility. This role ensures the efficient tracking of purchase and work orders while maintaining accurate records of expenditures. The coordinator works closely with the accounting team to ensure proper General Ledger (G/L) coding and compliance with financial procedures.
This role is critical to ensuring the facility operates efficiently, remains cost-effective, and adheres to organizational standards. The Facility Operations Coordinator plays a key role in supporting the maintenance and financial integrity of the facility.
Key Responsibilities (Essential Functions):
System Setup and Maintenance:
- Lead the implementation of a new maintenance management system.
- Configure the system to meet facility needs, including setting up work order and inventory tracking modules.
- Train staff on the use of the system to ensure seamless adoption.
Inventory and Work Order Management:
- Track and manage purchase orders to ensure the availability of necessary maintenance supplies.
- Oversee the creation, assignment, and completion of work orders within the system.
- Analyze work order data to identify trends and areas for improvement.
Financial Management:
- Monitor and manage maintenance-related expenditures to stay within budget.
- Collaborate with the accounting team to ensure accurate G/L coding of expenses.
- Prepare and present financial reports related to maintenance activities.
Collaboration and Compliance:
- Act as the liaison between the maintenance team and other departments, including accounting and procurement.
- Ensure compliance with organizational policies and procedures regarding financial and operational activities.
- Implement best practices for maintenance operations to optimize efficiency and cost-effectiveness.
Required Qualifications:
Education:
- Must have a high school diploma or GED.
- Bachelor’s degree in Facility Management, Business Administration, or a related field (or equivalent experience).
Experience:
- Proven experience in maintenance management systems and inventory control.
- Understanding of financial processes, including G/L coding and budget management.
Skills/Competencies:
- Excellent organizational, analytical, and communication skills.
- Proficiency in maintenance software and Microsoft Office Suite.
- Excellent interpersonal and customer service skills.
- Strong attention to detail.
- Strong problem solving skills.
- Excellent time management skills with an ability to meet deadlines and prioritize tasks.
- Must be flexible and read for changes in schedules and plans.
- Ability to adhere to strict time schedules, attendance policies, and appearance standards are non-negotiable.
- Must be 21 years of age.
- Must have a current, valid driver's license.
- Must have a current passport.
Physical Requirements:
- Prolonged periods of sitting and standing
- Must regularly be able to lift up to 50 pounds
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Macon, GA 31216 (Required)
Ability to Relocate:
- Macon, GA 31216: Relocate before starting work (Required)
Work Location: In person
Salary : $45,000 - $50,000