What are the responsibilities and job description for the Client Services Administrator position at Tri-State Paralegal Services?
About Us:
We are a fast-paced and dynamic legal office seeking a highly organized and motivated individual to join our team as a Receptionist/Administrative Assistant. If you thrive in a fast-paced environment and have a keen eye for detail, we would love to hear from you.
Job Responsibilities:
- Serve as a point of contact for clients and visitors
- Manage inbound calls, emails, and schedule appointments
- Perform general office administrative duties including filing, data entry, and document management
- Provide administrative support to document preparers and other office staff
- Coordinate office supplies, maintain inventory, and reorder as needed
- Handle sensitive information and maintain confidentiality at all times
- Notarize documents as needed (Arizona Notary Public required)
- Other administrative tasks as assigned
Qualifications:
- Minimum of 2 years of experience as an Arizona Notary Public
- Prior experience in a fast-paced office environment, preferably in a legal setting
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (Word, Outlook, OneDrive)
- Attention to detail and the ability to handle multiple tasks simultaneously
- Strong customer service skills and professional demeanor
- Ability to maintain confidentiality and work with sensitive information
- Ability to work independently as well as part of a team
Preferred Qualifications:
- Previous experience working in a law office or legal setting is a plus
- Knowledge of legal terminology and document preparation is highly desirable
- Bilingual (English/Spanish) is preferred.
Schedule is Mon-Thurs from 8-4 (1 hour lunch from 12-1) and Friday 8-12. Weekends off. Paid holidays and vacation after 90 days.
Do NOT call, stop-in or email about this position - contact via really only. Thank you!
Job Type: Full-time
Pay: $16.00 per hour
Benefits:
- Paid time off
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
Salary : $16