What are the responsibilities and job description for the Data Abstractor position at Tri State Urologic Services?

Job Description

Description :

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The Data Abstractor position will scan medical record charts and perform data abstractor duties. The position will cross train to work the front desk check in / out when needed.

GENERAL SUMMARY

The Data Abstractor is responsible for extracting, organizing, and abstracting clinical data from various sources. This role plays a critical part in ensuring the accuracy and integrity of patient data, which is essential for clinical research, quality improvement, and healthcare decision-making.

Requirements :

ESSENTIAL JOB FUNCTION / COMPETENCIES

Responsibilities include but are not limited to :

Collects and abstracts clinical data from electronic health records (EHRs), medical charts, and other relevant sources while adhering to established protocols and guidelines.
Ensures the accuracy and completeness of abstracted data through thorough validation and verification processes.
Enters abstracted data into databases and maintains accurate records of collected information.
Stays updated with healthcare regulations and privacy laws (e.g., HIPAA) to ensure data security and compliance with industry standards.
Maintains detailed documentation of data abstraction processes and procedures for reference and auditing purposes.
Collaborates with other healthcare professionals, data analysts, and researchers to support various projects and initiatives.
Generates and provides reports on abstracted data as required by internal stakeholders and external partners.
Identifies opportunities for process improvement and contributes to enhancing data abstraction procedures.
Resolves data discrepancies.
Prepares for and is available for site audits.
Performs other position related duties as assigned.
Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and / or violations to a supervisor and / or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

N / A

KNOWLEDGE | SKILLS | ABILITIES

Strong understanding of medical terminology, clinical documentation, and healthcare procedures.

Proficiency in using electronic health record systems and data management tools.

Excellent attention to detail and the ability to maintain data accuracy.

Strong organizational and time management skills to meet deadlines.

Exceptional communication skills, both written and verbal.

Self-motivated and able to work independently.

Knowledge of healthcare regulations (e.g., HIPAA).

Complies with all health and safety policies of the organization.

Complies with HIPAA regulations for patient confidentiality.

EDUCATION REQUIREMENTS

High School diploma or equivalent required. Bachelor's degree in healthcare-related field (e.g., Nursing, Health Information Management, Biology, or similar) preferred.

EXPERIENCE REQUIREMENTS

Previous experience in clinical data abstraction or a related role is preferred.

REQUIRED TRAVEL

N / A

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing / Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional : from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom : up to 2%

Floor to Waist, 1-25 lbs. Occasional : from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom : up to 2%

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