What are the responsibilities and job description for the Estimating Bid Coordinator position at Tri Ven Niyukti Global?
Role Summary:
As a Bid Coordinator / Specialist at our staffing firm, you will be instrumental in managing bid processes for incoming requests and scheduled opportunities. This role involves client engagement, project tracking, and bid development. Ideal candidates should have experience with construction estimating, strong organizational abilities, and a proactive approach to pipeline and bid management.
Key Responsibilities:
- Estimate Development: Assemble and build bid proposals for incoming quote requests, utilizing existing rates and collaborating with the VP of Operations for final reviews.
- Project Identification & Tracking: Identify target projects, set up project details, and track projects through advertisements, bid services, and customer inquiries.
- Pipeline & Calendar Management: Manage the entire pipeline of quote requests, maintain the bid calendar (especially for FDOT projects), ensuring accurate and timely submissions.
- Proposal Preparation: Perform plan take-offs and prepare detailed proposals and quotes in line with company standards.
- Client Communication & Follow-Up: Maintain proactive communication with clients, follow up on bids, track project status, manage relationships, and monitor trends pre- and post-bid.
- Contract Administration: Assist in contract reviews to ensure proposals align with client requirements, minimizing risk, and ensuring adherence to contract terms.
- Software Utilization: Utilize Bid 2 Win (B2W) estimating software to manage and execute estimating tasks. Familiarity with this software is preferred.
Required Skills:
- Excellent organizational skills with the ability to manage bid pipelines, schedules, and project tracking.
- Strong communication skills to maintain client relationships and coordinate with internal teams.
- Strong math abilities to analyze data, interpret project specifications, and calculate material, labor, and cost estimates accurately for construction bids.
Preferred Skills:
- Previous experience in the construction industry, particularly in asphalt or milling.
- Foundational knowledge of construction estimating with hands-on experience in project tracking and proposal preparation.
- Proficiency with Bid 2 Win (B2W) estimating software is a significant advantage.