Bilingual Administrative Assistant

Overview
We are seeking a dedicated and detail-oriented Bilingual Administrative Assistant to support our team in a fast-paced office environment at our law firm. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is essential for ensuring smooth office operations and providing exceptional support to both staff and clients. This bilingual candidate must be fluent in Spanish and English.

Duties and Responsibilities

• Manage office communications, including answering phone calls, responding to emails, and greeting clients at the lobby.
• Corresponding with clients, courthouse staff, and attorneys daily via multiple ways of communication
• Maintain and organize schedules through effective calendar management, ensuring appointments are arranged efficiently.
• Providing top tier customer service to prospective and existing clients.
• Initiating intake information for prospective clients, collecting payments, and running conflict checks.
• Distributing postal mail and coordinating post office runs daily.
• Scheduling meetings and consultations with prospective and existing clients.
• Handling confidential client information
• Maintaining calendar for Firm
• Coordinating appointments between attorneys, staff, new and existing clients

Skills/Qualifications

• Proven experience in an an administrative role or working in a law office is preferred.
• Experience working in an environment with customer service is required.
• Detail oriented
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in computer applications, including Microsoft Office Suite (Word, Teams) and other relevant software.
• Excellent time management skills to handle multiple responsibilities efficiently.
• Bilingual in English and Spanish both oral and written
• Ability to work independently as well as part of a team
• High School Diploma required
• Familiarity with front desk operations and office management practices is advantageous.

Education

• High School Diploma or equivalent (Required)

Ability to commute/relocate

• Greensboro, NC 27401: Reliably commute or planning to relocate before starting work (Required)

If you are a proactive individual who thrives in a dynamic environment and possesses the skills outlined above, we encourage you to apply for this exciting opportunity as an Bilingual Administrative Assistant.

Job Type: Full-time

Pay: $38,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Language:

• Spanish (Required)
• English (Required)

Language:

• Spanish (Required)
• English (Required)

Ability to Commute:

• Greensboro, NC 27401 (Required)

Ability to Relocate:

• Greensboro, NC 27401: Relocate before starting work (Required)

Work Location: In person

Salary : $38,000 - $45,000