What are the responsibilities and job description for the Administrative Assistant position at Trident Consulting?
Trident Consulting, one of the fastest-growing IT staffing and services firms in the nation. We are currently seeking a "Administrative Assistant" for one of our industry leading clients.
Please find additional details about the role below:
Role: Administrative Assistant
Location: Seattle, WA (Onsite)
Duration: W2 Contract
About the role:
International e-commerce company located in downtown Seattle is looking for a full-time office administrative assistant for our office. We’re looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team.
Some specific things you’ll work on:
- Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); welcomes and directs employees and guest.
- Assist logistics such as escorting vendors, daily catering, mail distribution, office/team event.
- Maintain filing system, both electronic and physical (filling & scanning).
- Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
- Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).
- Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.
- Assist in space management: move, seat assignment, furniture reconfiguration.
- Assist in sending maintenance schedule communication emails.
- Prepare communications such as monthly newsletters, office events.
- Support in onboarding and Offboarding.
- Coordinate with the Onboarding Team for upcoming new hires.
- Prepare desks for new hires and remove personal belongings for any terminations.
- Set up New Hire Monday Breakfast.
- Office inventory management: kitchen, stationery, janitorial, first aid
- Check inventory and order snacks/drinks/kitchen/restrooms & stationary essentials.
- Re-stock and organize all office supplies.
- Support in various ad hoc tasks: preventive maintenance inspections, answers telephones and direct calls to appropriate staff of takes messages; responds to administrative inquires and questions.
Basic Qualifications:
- Fluent in English
- Quick learner
- Product stocking experience and food handling experience
- High School Graduate
- Experience in Microsoft 365 applications – preferred
Trident Consulting is a premier IT staffing firm providing high-impact workforce solutions to Fortune 500 and mid-market clients. Since 2005, we’ve specialized in sourcing elite technology and engineering talent for contract, direct hire, and managed services roles. Our expertise spans cloud, AI/ML, cybersecurity, and data analytics, supported by a 3M candidate database and a 78% fill ratio. With a highly engaged leadership team and a reputation for delivering hard-to-fill, niche talent, we help organizations build agile, high-performing teams that drive innovation and business success. Learn more: tridentconsultinginc.com.
Some of our recent awards include:
- Trailblazer Women Award 2025 by Consulate General of India in San Francisco.
- Ranked as the #1 Women Owned Business Enterprise in the large category by ITServe.
- Received the TechServe Excellence award.
- Consistently ranked in the Inc. 5000 list of fastest-growing private companies in America.
- Recognized in the SF Business Times as one of the Largest Bay Area BIPOC/Minority-Owned Businesses in 2022.
