Job Description
Job Description
Meeting & Incentive Event Planner :
ABOUT US :
At Trident Experiential dba Total Event Resources, we create unforgettable experiences that make an impact. From high-profile conferences and incentive trips to special events and evening programs, our team delivers innovative and meaningful moments that leave lasting impressions. If you’re a seasoned planner passionate about events and thrive in a fast-paced, collaborative environment, we’d love to hear from you!
Position : Meeting and Incentive Event Planner
Location : Chicago, IL (Hybrid : 3-5 days in-office, 0-2 days work from home)
Type : Full-time, Exempt
Salary Range : $60,000 – $75,000 base salary Performance Incentives
Compensation : Actual pay will be based on an individual's skills, experience, education, and other job-related factors permitted by law.
WHY JOIN US?
We offer an expansive total compensation package, including :
- Comprehensive benefits : Medical, Dental, Vision, Disability, Life Insurance, Flexible
Spending Account (FSA).
Agency-funded Retirement Plan with matchPersonalized Professional Development Budget.Use of Agency memberships where applicable.Paid Time Off and Holidays.Special perks exclusively for our team.THE LEGAL STUFF :
A Planner leads the development, planning, and execution of high-profile and strategically important client events, including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs and analytics.
YOUR DAILY GRIND :
Either directly or through the assignment of responsibilities to appointed subordinates, a Planner will perform the following, as well as other tasks / duties as necessary :
External Accountabilities :
Maintain and grow productive, professional, and profitable relationships with Clients.Proactively assess and validate Client needs on an ongoing basis.Lead the planning and execution of all components for assigned projects.Serve as the central point of communication for all external stakeholders during the planning process.Identify opportunities to drive current and future potential revenue and profitability from the first interaction with the Client to onsite operations.Lead Client pre-conference meetings to review program details and changes or additions to ensure effective information sharing and efficient operations during program execution.Maintain presence and availability for Clients throughout program operations, including mobile and physical availability.Obtain Client signoff for changes, additions, and cancellations, including updating and managing change / growth of project scope.Assist in preparing final invoicing and program closeout within appropriate time frames.Monitor the ongoing success of program activities by conducting regular checks on the process and making recommendations for adjustments to the plans.Advise on and attend site inspections as required.Internal Accountabilities :
Coordinate the involvement of Agency resources to meet Client expectations and account performance objectives.Drive the strategic planning process and lead teams to set shared performance goals and financial targets for both clients and the Agency.Manage time in a billable hour environment and be accountable for non-billable hours.Update / contribute to tracking Client’s upcoming program opportunities and critical milestones.Quarterback project plans, including scheduling and engagement of all Agency resources to meet Client expectations and account performance objectives.Identify and resolve project issues, ensuring the project and the assigned team progress on budget and on schedule.Aid in development of comprehensive solutions to deliver innovative, best-in-breed services to our Clients.Help continually refine, streamline, and simplify tools and processes to meet Agency demands and lead the marketplace.Secure all supplier partners / preferred partners through a strict vetting process and pricing negotiation.YOUR SUPERPOWERS :
Proficiency in Microsoft 365 and Cvent.Exceptional project management, organizational, and communication abilities.Ability to thrive in a fast-paced VUCA environment.Collaborative team player with a strong relationship-building mindset.Accountability, authenticity, and a “team-first” attitude.Creativity and curiosity—your ideas drive our innovation.Excellence in execution, from the smallest detail to the big picture.Willingness to travel up to 25% of the time.4 years of planning experienceEDUCATION :
BA / BS in business or event-related field and / or equivalent experienceCMP, DMCP, CMM, CSEP, DES, CED, CIS, CITP, PMP, or other professional designation (If none, within 18 months, a certification timeline will be developed pursuant to the professional development budget.)SCHEDULING REQUIREMENTS :
Requires flexibility in scheduling, such as working evenings and weekends to meet client, event, or agency needs.X-FACTOR :
Not from central casting, but feel like you bring something special and different to the table? Let’s talk!Please submit a resume, cover letter, 3 references, and salary expectations for consideration.Powered by JazzHR
U4UOgOA7rr
Salary : $60,000 - $75,000
