What are the responsibilities and job description for the Administrative Assistant position at Trigent Software?
2 months contract Must be onsiteJob Description :
- Administration
- School of Architecture is looking to place an Administrative Assistant for their front office- Provides a range of administrative services within the Dean’s Office.- Assists the Dean’s Executive Assistant with office management, including greeting visitors, managing calls, and making reservations for the Deans and Vice Deans.- Supports senior leaders with calendaring, travel arrangements, and meeting management.- Manages space and room reservations, academic classroom support, and temporary administrative support for other units.- Oversees basic budgets and financial processes, including purchases and reimbursements.- Handles general office operations, including mail management, ordering supplies, and troubleshooting facilities issues.- Assists in onboarding and scheduling student workers.
- Events & Activities
- Assists in organizing both in-person and virtual events, coordinating all aspects to ensure smooth execution.- Manages vendor coordination, logistics, and real-time event coordination.- Handles arrangements for parking, refreshments, lodging, and event materials.- Supports event coordination for other units as needed.
- Communications
- Responds to inquiries and requests, serving as an internal resource to administrators, faculty, staff, and students.- Composes and produces business correspondence and reports.- Ensures confidentiality and controls sensitive information.
