What are the responsibilities and job description for the Executive Assistant position at Trilagen?
Trilagen is seeking a highly organized and proactive Executive Assistant to support our executive team. In this critical role, you will be responsible for managing the day-to-day operations and administrative tasks to ensure the smooth functioning of our leadership activities. Your responsibilities will encompass scheduling meetings, coordinating travel arrangements, preparing reports, and acting as a point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational skills, attention to detail, and excellent communication abilities. At Trilagen, you will have the chance to work closely with leadership and contribute to the overall efficiency of our operations in a fast-paced environment.
Responsibilities- Manage and maintain executive calendars, scheduling appointments and meetings as required.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Prepare and distribute meeting agendas, minutes, and follow-up reports to ensure action items are tracked and addressed.
- Assist in the preparation of presentations and reports for executive meetings.
- Act as a liaison between executives and other staff, maintaining effective communication and ensuring alignment on priorities.
- Handle sensitive information with discretion and maintain confidentiality.
- Manage special projects and initiatives as assigned, ensuring timely completion and tracking progress.
- Bachelor's degree in Business Administration or a related field preferred.
- A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational skills and the ability to manage multiple priorities effectively.
- Strong communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and comfortable with learning new software.
- Ability to maintain a high level of professionalism and confidentiality.
- Strong problem-solving skills and attention to detail.
- Proactive in anticipating the needs of executives and taking initiative to support them.
Benefits:
- 401K
- Health Insurance
- Dental Insurance
- Paid Time Off
- Paid Sick Leave
