What are the responsibilities and job description for the Accounting Administrator position at Triman Industries, Inc.?
Job Description
BASIC FUNCTIONS
The Accounting Administrator is responsible for supporting the financial operations of the organization by performing a variety of accounting and administrative tasks. This role ensures the accuracy, timeliness, and organization of financial records while assisting in the day-to-day accounting functions. This individual has the responsibility and authority to carry out all assigned tasks.
SPECIFIC DUTIES
Accounts Receivable
Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.
METRICS AND MEASURABLES
Pending
Education / Experience / Compentency
A minimum 1-3 years of accounting/ finance experience, required.
Bachelor’s degree in accounting from an accredited university, required.
Advanced Skills in Microsoft Office Applications (PowerPoint and Excel), required.
Excellent verbal and written communication skills.
Knowledge of GAAP and basic accounting principles.
Strong attention to detail with a dedication to accuracy.
High degree of familiarity with accounts receivable functions.
Excellent Analytical Skills and ability to analyze large sets of data.
BASIC FUNCTIONS
The Accounting Administrator is responsible for supporting the financial operations of the organization by performing a variety of accounting and administrative tasks. This role ensures the accuracy, timeliness, and organization of financial records while assisting in the day-to-day accounting functions. This individual has the responsibility and authority to carry out all assigned tasks.
SPECIFIC DUTIES
Accounts Receivable
- Send Customers Monthly Billing Statements.
- Update Customer Profiles to ensure billing information is up to date and all communication with customers are noted on accounts.
- Prepare and send out Customer invoices as needed.
- Assist in researching misapplied payments, overpayments, deductions/credits and work with Finance staff to reconcile accounts.
- Assist Compliance and Sales Department with completing Customer Surveys.
- Assist Finance Department in assessing Credit worthiness of existing or prospective clients following CTG’s credit policy.
- Assist and act as backup for extending credit to customers.
- Manage freight charges for all carriers (FEDEX, UPS, & DHL) download reports and reconcile carrier shipment type to internal shipment report; dispute any issues with carrier weekly.
- Manage Month End Credit Card Reconciliation.
- Assist with updating banking details on Vendor profile.
- Post daily cash receipts and apply to Customer accounts.
- Process Vendor invoices received via AP Mailbox and USPS.
- Establish and maintain relationships with new and existing Vendors.
- Process payment methods such as Checks (including CODs), Wires, and ACHs. This includes prepayments made to vendors.
- Review and post “On-Hold” invoice vouchers daily to ensure payables are current.
- Perform accurate data entry into computer software programs.
- Record Commission charges related to freight, testing, and other charges from Vendor invoices.
- Support Finance Team on various accounting tasks including ad-hoc analyses.
- Ensure compliance with company code of conduct and all applicable laws, regulations, rules, and policies.
Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.
METRICS AND MEASURABLES
Pending
Education / Experience / Compentency
A minimum 1-3 years of accounting/ finance experience, required.
Bachelor’s degree in accounting from an accredited university, required.
Advanced Skills in Microsoft Office Applications (PowerPoint and Excel), required.
Excellent verbal and written communication skills.
Knowledge of GAAP and basic accounting principles.
Strong attention to detail with a dedication to accuracy.
High degree of familiarity with accounts receivable functions.
Excellent Analytical Skills and ability to analyze large sets of data.
