What are the responsibilities and job description for the Senior Project Coordinator position at TriMark?
Why you’ll love it here!
Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
401k Community Service Day
Spotlight Awards
National Sales Excellence Awards
CFSP Prep Certification Program
POSITION SUMMARY:
The Senior Project Coordinator reports to the Manager, Inside Sales
Located in Phoenix, AZ
Full-Time
Hybrid
The Senior Project Coordinator is responsible for managing multiple projects from contract entry to final project reconciliation and billing. This role plays a critical role in ensuring timely delivery of equipment to projects while maintaining strong customer relationships throughout the process. The Senior Project Coordinator serves as a liaison between various departments within the organization, customers, and suppliers.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
Project Management:
Manage projects through all phases, including initial set-up, purchasing, customer communication, and shipment of product.
Import order information into the database/ERP system and verify accuracy against quotes and plans.
Collaborate with Project Manager, Estimator, and Sales to ensure contract accuracy and alignment with project requirements.
Customer Relationship Management:
Work closely with customers to address questions, problems, or complications that may arise during the project.
Identify and communicate project schedules to ensure alignment with customer expectations and production schedules.
Notify relevant stakeholders immediately of any delays caused by external factors.
Administrative Support:
Organize and maintain a project filing system to ensure documentation is readily accessible.
Process change orders as necessary and mitigate costs by identifying potential substitutions.
Review contracts to ensure compliance and prevent payment delays at project completion.
Communication and Collaboration:
Participate in weekly meetings to update the team on project status and address specific questions.
Assist other Project Coordinators when scheduling conflicts arise.
COMPETENCIES:
Ability to work independently while also collaborating effectively within a team.
Excellent oral and written communication skills, with a professional and courteous demeanor.
Strong organizational, prioritization, and problem-solving skills.
Adaptability to changes in the work environment and ability to manage competing demands.
Proactive in evaluating and improving processes and procedures.
QUALIFICATIONS & EXPERIENCE:
High School diploma or equivalent required; Business/Technical degree or equivalent experience preferred, or equivalent military or practical experience.
2 – 3 years of experience in a Project Coordinator role.
Experience in business sales is a plus.
Moderate billing experience required.
Proficiency in Microsoft Excel, Word, Outlook, and database systems.
Familiarity with Inforsx; experience with AutoQuotes and DataModes is a plus.
Ability to successfully pass a background check post offer acceptance.
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