What are the responsibilities and job description for the Operations Records Analyst position at TriMet - Oregon?
Description
The Operations Records Analyst performs complex analytical or interpretive tasks. In this position, you will also assist in the design, evaluation, review, recommendation, implementation and maintenance of records management-related systems. This role provides guidance and training to Operations staff on records management-related issues and actively assist with the agency's Information Governance program.
This role requires being onsite four (4) days per week.
Reliable in-person attendance is an essential function of all positions. TriMet is an in-person first organization, with a strong emphasis on in-person collaboration, customer service, and safe and efficient operations. Some positions may be able to work up to two days remotely depending on department policy, business needs, and manager discretion.
Ensure a commitment to safety and regulatory compliance through effective leadership, training, role modeling and implementing practices that demonstrate safety is a fundamental value and a priority in all aspects of work.
Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings.
Forbes Magazine recently ranked TriMet as one of the top five places to work in Oregon! TriMet is ranked the number one Oregon-based employer in the state, as well as the top “Transportation and Logistics” employer in the state.
Essential Functions
- Assist with the development and communication of procedures, strategies and guidelines used for implementing the requirements of the information governance program.
- Assist in analytical studies and projects to evaluate and recommend new or revised methods, systems, policies, procedures and controls to improve the effectiveness and efficiency of records, the management of vehicle configuration and information management within the agency.
- Assist in the research, coordination, implementation and maintenance of new technology and related methods pertaining to records and information management.
- Perform records inventory/surveys and needs assessments as requested and assist with the development, implementation and utilization of an agency-wide records classification scheme.
- Assist with providing guidance and training to records coordinators and staff on records management-related issues.
- Ensure that the disposition of records for semi-active/inactive storage, destruction or transfer to the archives occurs on a regular basis; coordinate the inventory, storage, retention and disposition of records stored at the agency's off-site storage facility.
- Assist with implementing and interpreting records retention schedules so that records can be scheduled for final disposition.
- Participate in disaster planning and recovery with respect to the agency's vital records.
- Serve as the Legal Department's Records Coordinator in accordance with TriMet's Records Management Policy.
Position Requirements
Two (2) years of total credited experience.*
Two (2) years of responsible experience in any of the following areas: records management, computer science, inventory control or library services/document control are required.
The following licenses/certificates are preferred:
- RRA (Registered Records Administrator)
- Certified Records Analyst (CRA)
- Certified Records Manager (CRM).
Or any equivalent combination of experience and training.*
The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience".
Selection Criteria
Type of Position / Grade / FLSA
Grade 12, Exempt, Non-Union, Full-Time.
Salary Range
Minimum: $70,311.00
Maximum: $105,465.00
Salary offers will be determined by a candidate’s education, training and relevant experience. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, TriMet’s salary administration process will ultimately determine the final salary offered.Selection Process
Candidates will be selected based at a minimum on the result of:
1. Application Review (please include: Cover Letter and Resume)
2. Panel Interviews
3. Reference Check
Supplemental Information
Make sure you describe in detail how your education, training and work experience fit with this role. You are encouraged to attach a resume, cover letter, training certificates and/or letters of recommendation with your application. You are permitted five attachments of less than 5MB each.
Internal applicants: Information in your personnel file will not be used in lieu of information requested on your application. Incomplete applications will not be considered.
If you are a qualified veteran and would like to apply for veterans' preference points, you will need to reflect your status on the application and attach supporting documentation at the time of application submission.
If you need accommodation under the Americans with Disabilities Act for any part of the application process, contact our Human Resources staff at 503-962-7505, or the TTY line at 7-1-1. Note that we require a minimum of two workdays' notice prior to the need for accommodation.
TriMet is an equal opportunity employer, committed to developing an organization that is reflective of and sensitive to the needs of the diverse community we serve, including veterans, the elderly, and individuals with disabilities.
ADA StatementAs applied to the workplace, applicants and employees must be qualified to perform the essential functions of the job with or without reasonable accommodation. Essential functions may include required job functions performed infrequently as well as production standards related to the quality and quantity of work. If a person with a disability could meet job qualifications with a reasonable accommodation, TriMet will work with the employee to accommodate the need. If TriMet's accommodation is effective in allowing the employee to perform the essential functions of the job, it need not be the employee's preferred accommodation.
Salary : $70,311 - $105,465
