Senior Associate, Administrative Services

Overview: 

Founded in 1988 and headquartered in Atlanta, Trimont (www.trimont.com) is a specialized global commercial real estate loan services provider and partner for lenders seeking the infrastructure and capabilities needed to make informed, effective decisions related to the deployment, management and administration of commercial real estate secured credit.  

We do this with a team of 400 extraordinary Team Members who serve a global client base from offices in Atlanta, Dallas, Kansas City, London, New York and Sydney. We empower our skilled global teams by equipping them with the necessary knowledge and advanced technology, as well as fostering a culture driven by values. This approach helps our teams excel and build meaningful client relationships, while providing the highest quality service and feeling proud of the work they do. 

Trimont is an innovative firm where visionary professionals come to learn, grow, and thrive with colleagues driven by curiosity and collaboration. 

Learn: We believe ongoing learning is critical and are focused on providing a work environment where all team members can take ownership of their careers. 

Grow: We work alongside the largest institutional lenders in the world, overseeing the most significant projects in the industry. This unique opportunity allows us to broaden our skillset and develop our abilities by tackling some of the industry's most challenging and exciting endeavors. 

Thrive: Our firm is a place where ethics and excellence meet to create an experience that matches our capabilities. There are no limits to what we as team members as an organization, can achieve together. 

Job Summary:  

The Senior Associate, Administrative Services will play a critical role in supporting the efficient operation of our office by providing administrative assistance and coordinating various tasks. Our future team member will have strong organizational skills, excellent communication abilities, and a dedication to delivering high-quality service.  

Responsibilities:  

• Handle daily administrative tasks, including phone calls, emails, and correspondence management 

• Maintain office supplies, troubleshoot equipment issues, and coordinate repairs with vendors 

• Schedule appointments, meetings, and conference calls, managing logistics and reminders 

• Oversee the fire warden program in Atlanta and support departmental logistics 

• Suggest policy and procedure changes to improve cost efficiency and effectiveness 

• Process incoming invoices from vendors and suppliers promptly and accurately 

• Ensure compliance with health, safety regulations, and emergency procedures 

• Maintain accurate filing systems for documents and confidential information 

• Support data entry and recordkeeping tasks, updating databases as needed 

• Assist with event planning, including logistics, catering, and attendee management 

• Handle ad hoc tasks and projects as assigned by management 

• Act as the primary contact with the property manager 

• Respond to emails and support center tickets 

• In addition to primary job duties, the employee may be required to fulfill backup responsibilities including; visitor management, mail management, facility maintenance 

Required Qualifications: 

• 3 years prior work experience is a plus 

• Utilize office tools such as computers, photocopiers, postal devices, and telephones to enhance collaborative efficiency and support team interactions 

• Apply strong planning and organizational skills, along with attention to detail, to contribute effectively to team projects and initiatives 

• Leverage a working knowledge of the Microsoft Office suite to facilitate seamless communication and collaboration 

• Manage multiple projects simultaneously, prioritizing tasks to support team goals and strengthen working relationships 

• Commit to continuous learning, sharing new knowledge and skills to benefit the team and foster collective growth 

• Communicate exceptionally well, conveying information clearly and effectively to build and maintain strong working relationships 

Trimont is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please contact us. We are proud to maintain a drug-free policy, ensuring that our community is a secure and productive space for all our team members