What are the responsibilities and job description for the Administrative Assistant position at Trinity Church NYC?
POSITION SUMMARY
The Cemetery Administrative Assistant is responsible for providing administrative support to the staff of the Cemetery and Mausoleum.
The hourly pay rate for this position is $35.66 to $40.22.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Coordinates and performs administrative activities to support the needs of cemetery families and staff.
- Manages the calendar for the cemetery including funeral services, sales appointments, holidays, special events, staff vacations, and other.
- Assists with monthly billing of cemetery customers, collections efforts, and distribution of Certificates of Ownership.
- Provides sales and funeral service support to the counselors, including assuming sales and funeral service coordination responsibilities during counselor’s out-of-office time.
- Report writing, compiling agendas, and taking minutes of meetings.
- Procures cemetery supplies and processing purchase orders
- Processes vendor forms for new and existing vendors.
- Reviews, validates, and processes vendor invoices in NetSuite.
- Assists with travel arrangements and event planning.
- May interface with families to determine needs and distribute inquiries to the proper channels.
- Provides initial baseline research related to incoming inquiries. Responds to general inquiries from walk-ins, phone calls, and email.
- Assumes other related responsibilities and special projects as required.
- Adheres to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
- Performs all duties in a manner that promote Trinity’s mission and core values.
REQUIRED KNOWLEDGE, SKILLS, AND ACTIVITIES
- Proficiency in Microsoft Office
- Proficiency in NetSuite
- Proficiency in Adobe Pro
- Proficiency in Webex
- Proficiency in Dynamics 365
- Excellent note-taking, oral communication, writing skills
- Excellent phone manner
- Organized and detail-oriented
REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS
- 2-5 years administrative assistance experience.
- Experience with purchase order systems preferred.
- Associates degree or equivalent required.
- Must be Bilingual - English and Spanish.
Salary : $36 - $40
