Sr. Executive Assistant

DescriptionDescription

Position Summary

The Senior Executive Assistant will fulfill a key support role at Trinity. We are seeking a highly motivated and energetic individual to provide critical administrative and project support to Trinity’s Senior Leadership. The administrative responsibilities will include, but are not limited to, travel arrangements, expense reports, greeting office visitors, managing calendars, executive meeting scheduling and logistics, and client visits. The individual in this role will also work with various operations teams in organizing large workshops and meetings, including logistics, material planning and preparation, and partnering with assigned leaders to ensure appropriate follow through. Intellectual curiosity and a desire to grow business acumen is essential. The ideal candidate must have a keen sense of time management, logistics planning, organization, and attention to detail – with an ability to gather and summarize data, make decisions, and find answers. This role is collaborative and requires a lot of coordination with internal and external contributors.

Essential Functions & Responsibilities

• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency.
• Schedule and coordinate numerous weekly and ad hoc meetings, ensuring that all details are managed and communicated effectively with all parties.
• Handle all aspects of travel arrangements, both international and domestic, with frequent revisions as needed.
• Manage business expenses for executives, ensuring timely and accurate processing after each trip.
• Ability to perform well in a high-paced environment; performs additional duties as assigned by assigned business Senior Leaders.
• Support in organizing large workshops, meetings, or events from conception to execution in collaboration with other internal groups or business units, and in collaboration with the executive staff of other Senior Leaders
• Serve as a backup for other Executive Assistants when they are unavailable
• Staff supervision of Administrative Assistants or Executive Assistants within your Leaders Business Unit
• Provide strategic and proactive support to assigned business Senior Leaders:
• Prepare presentations, agendas, reports, special internal projects and other documents aligned with business needs.
• Proactively propose agendas for recurring meetings led by the Senior Leaders and own ensuring appropriate follow up occurs.
• Project support for business development initiatives, client activities, and internal initiatives.
• Participating in internal team meetings or events as an embedded member of each Leader’s team.
• Assist with monthly administrative tasks including but not limited to, maintaining distribution lists and updating internal organization charts for your Business Unit.
  
  
Qualifications

Education: Bachelor’s degree

Work Experience: 6 years of experience supporting high-level executives

Other Knowledge, Skills and Abilities:


• Solid judgement and discretion regarding sensitive/confidential information.
• Self-motivated, takes initiative and pride in contributing to a cohesive team and smooth office operation.
• Comfort interacting professionally and with ease, with varying levels of business professionals both within and outside the organization, as a positive representative of the leadership team.
• Uses an inclusive approach to collaboration and strives to reduce unconscious bias.
• Proven advanced expertise in Microsoft Office applications including Word, PowerPoint, Excel and Outlook.
• Internet savvy; systems- and automation-oriented.
• Exceptional communication skills, written and verbal.
• Ability to successfully multi-task on complex projects and assignments.
• Ability to assume ownership of internal initiatives and projects.
• Ability to effectively support a small team of high-level executives.
• Analytical with an intellectual curiosity.
• Initiative and willingness to assume additional responsibilities as needed beyond the scope of job duties.
  
  
About Us

With almost 30 years of expertise, a best-in-the-business team and unrivaled access to data and analytics, Trinity Life Sciences is a modern partner to companies in the life sciences industry. Trinity combines strategy, insights and analytics to help life science executives with clinical and commercial decision-making. Ultimately, we know that every decision our clients make impacts a life, and when we help our clients achieve their goals, the world benefits. To learn more about how Trinity is elevating the industry and driving evidence to action, visit

Trinity’s salary bands account for a wide range of factors that are considered in making compensation decisions including but not limited to skill sets and market demand for skills; level of experience and training; specific qualifications, performance, time in role/company, geographic location, and other business and organizational needs. A reasonable estimate of the current range is $85,000.00 - $105,000.00. In addition to your base salary, you will also be eligible for an annual discretionary performance bonus.

Trinity’s Commitment to Diversity, Equity & Inclusion

Trinity Life Sciences is an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. Trinity is committed to the principles of diversity, equity, and inclusion and to providing employees with a work environment that is free of discrimination and harassment. All employment decisions at Trinity are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, disability, ethnicity, gender identity or expression, family, parental, or veteran status, and/or any other status based on identity or that is protected by the laws or regulations in the locations where we operate. Trinity will not tolerate any form of discrimination or harassment and encourages applicants of all ages and identities.

For more information about Trinity’s commitment to diversity, equity, and inclusion, you can visit our website.