Church Communications and Administration Specialist

Position Description: Parish Administrator
Trinity Lutheran Church

Position Title: Parish Administrator
Reports To: Pastor (Head of Staff), Church President (through the Parish Planning Committee)
Employment Status: Part-Time, Hourly
Location: Trinity Lutheran Church, 46707 S Shangri-La Dr., Lexington Park, MD 20653
Review: Annual performance review, goal setting, and feedback

Position Summary:
The Parish Administrator serves as a vital member of the church office, supporting the pastoral and administrative operations of Trinity Lutheran Church and Little Sonbeams Christian Preschool. This individual is responsible for a wide range of tasks, including managing church communications, maintaining church records, preparing worship and event materials, coordinating volunteers, and providing office support for various church programs. The position requires a high degree of organization, professionalism, and the ability to handle a variety of responsibilities with attention to detail.

Essential Duties and Responsibilities:

• Office and Administrative Support
• Perform computer tasks using MS Office and prepare various church documents.
• Sort, process, and distribute church mail.
• Act as the receptionist for the church and its associated activities.
• Maintain church records and files, preparing reports as required.
• Prepare and send out Trinity Talks via Constant Contact every Friday morning.
• Coordinate with maintenance staff, contractors, and sales representatives as needed.
• Order supplies and schedule regular inspections (e.g., sprinkler, fire alarm).
• Maintain office petty cash and submit regular reports to the Treasurer.
• Pick up the church’s bank bag weekly and manage related tasks.
• Assist with other duties as requested by Pastor or Church President.
• Worship and Service Support
• Prepare worship slides in Pro Presenter based on information provided by Pastor.
• Design and prepare slides for the welcome center (BrightSign) board and weekly service announcements.
• Coordinate weekly service attendance and update Church 360 for statistical reporting.
• Prepare church bulletins as required.
• Assist in planning and managing special services (e.g., Lent, Advent, funerals).
• Coordinate and communicate with volunteer readers, acolytes, altar guild members, and others to ensure service assignments are filled.
• Church Records and Member Management
• Maintain the Church 360 database, including updating addresses, phone numbers, and member status.
• Manage records for new members, transfers in and out, baptisms, confirmations, weddings, and funerals.
• Process member transfers (in/out), notifying the relevant parties (e.g., Pastor, Elder).
• Record statistics for the Southeastern District and LCMS, compiling attendance and outreach reports.
• Prepare certificates for baptisms, confirmations, weddings, and maintain records in official church documents and Church 360.
• Facility Coordination and Property Maintenance
• Maintain the Master Church Calendar and coordinate use of church facilities (e.g., Fellowship Hall, Sanctuary).
• Ensure proper procedures are followed for facility use by members and outside groups (e.g., sign-out keys, use forms, etc.).
• Manage security systems for access to church and preschool, ensuring safety protocols are followed.
• Volunteer and Team Coordination
• Coordinate volunteers for office projects and assist with scheduling substitutes for church services or committees.
• Assist with organizing and supporting church events, from weddings to community outreach activities.
• Communication and Reporting
• Prepare and send out communication materials for the congregation, such as newsletters, announcements, and event reminders.
• Maintain the accuracy of the church’s statistical and historical records in the official Red Book.[MOU1]

7. Little Sonbeams Christian Preschool

o Emergency backup person as classroom assistant teacher. Will require criminal background checks and fingerprints.

• Act as the receptionist for the preschool.

o Let preschool parents into church during school hours.

o Make copies of student worksheets as required.

o Build annual student registration packages.

Qualifications:

• Conduct personal life in accordance with Christian values.
• Highly organized and self-motivated with the ability to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and standard office equipment.
• Ability to manage multiple tasks and maintain a high level of detail in all administrative functions.

Requirements:

• High School Diploma or equivalent.
• Criminal background check to include fingerprints.

Physical Requirements:

• Ability to sit for extended periods, lift and carry items up to 25 lbs., and perform general office duties.

Work Schedule:
The Parish Administrator’s work schedule will primarily be Mondays through Fridays from 8:00 am until 2:00 pm, with occasional flexibility for special church events or meetings.

This position offers the opportunity to support the mission of Trinity Lutheran Church in a dynamic, faith-driven environment. Regular performance reviews will be conducted to ensure growth, alignment with the church’s goals, and overall satisfaction in the role.

[MOU1]Do we still do this?

Job Type: Part-time

Pay: From $24,000.00 per year

Expected hours: 30 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to Commute:

• Lexington Park, MD 20653 (Required)

Ability to Relocate:

• Lexington Park, MD 20653: Relocate before starting work (Required)

Work Location: In person

Salary : $24,000