Administrative Specialist

Position Overview

Are you looking for a meaningful career where your work truly makes a difference in the lives of others? At Trinity Services, we support people with disabilities and mental illness to lead full, abundant lives. As an Administrative Specialist, you will play a key role in providing essential support to our team and the people we serve. Reporting to the Associate Director, you will handle a variety of administrative responsibilities, including communication management, data entry, billing assistance, and documentation tracking.

Location: New Lenox, IL

Hours: Monday-Friday 8:00am-4:30pm

Pay: $34,000/year

Reports To

Associate Director

Network Or Department

Network 6

Essential Functions

• Answer incoming phone calls and relay detailed messages accurately
• File and maintain medical, pharmacy, and billing records
• Scan and organize medical administration records in a timely manner
• Monitor and respond to email communications
• Assist in scheduling doctor appointments and coordinating transportation
• Type and track billing notes and documentation
• Support nurses with organizing binders and filing charts
• Track pharmacy and medical bills and ensure timely payments
• Accurately enter data and manage documentation using Microsoft Office and other systems
• Assist with special projects involving sorting, filing, and data tracking
• Perform additional duties as assigned
  
  

Skills And Abilities

• High proficiency in data entry and typing
• Excellent interpersonal and communication skills, both written and verbal
• Strong organizational and time management abilities
• Ability to maintain professionalism and tact when interacting with clients, staff, and family members
• Comfortable working both independently and as part of a team
• Self-motivated with a strong work ethic and attention to detail
• Proficient in Microsoft Office Suite (Excel proficiency preferred)
• Ability to handle multiple tasks simultaneously and meet deadlines
  
  

Physical Demands

• Ability to lift up to 40 lbs. from floor to waist without assistance
• Ability to remain stationary for extended periods (sitting or standing)
• Regularly required to sit, stand, talk, hear, and use hands/fingers for computer and phone use
• Physical tasks may include driving, reaching, stooping, crouching, crawling, climbing, pushing, pulling, and repetitive motion
  
  

Qualifications

• High school diploma or GED required
• Prior experience in an administrative or office setting strongly preferred
• Familiarity with scheduling, filing systems, and billing support processes
• Eagerness to contribute and go above and beyond in support of the team