Trinity Ministry Services Associate

Work Direction: The Ministry Services Associate works under the direction of the Church Administrator.

Basic Function: The Ministry Services Associate is largely expected to perform a variety of clerical tasks and administrative duties for ministry services and volunteers.

Duties and Responsibilities:

Calendar Coordination

• Enters calendar requests and coordinates room scheduling in Microsoft Outlook Calendar Program for Ministries and Volunteers, Weddings, and Funerals.
• Prepares a weekly summary of calendar events for publication in the Sunday bulletin.
• Creates, updates, and maintains database, files, and other records for UJIMA Partners.
• Generates reports and mailing labels of UJIMA volunteers.
  
  

Data Management

• Prepares correspondence for Ministry Partners and Volunteers on official letterhead of Trinity United Church of Christ.
• Composes, prints, and mails donation letters, thank you letters, and prepares administrative and executive council agendas.
• Assists with data entry of budgetary information for ministries and volunteers monthly.
• Assists with preparing folders, packets, and handout material for tours.
  
  

Other

• Performs other duties as assigned.
  
  

Requirements: This position requires a High School Diploma or GED equivalent. An Associate Degree would be a plus. Additionally, the candidate must have two years (2) previous administrative experience. The incumbent must possess the ability to work with all segments of people in a courteous friendly manner is necessary and must possess the ability to juggle multiple assignments is critical.

This position also requires the ability to discuss, explain, listen, and respond to individuals or groups seeking information from the department; a thorough knowledge of Microsoft Word and Microsoft Excel is necessary along with knowledge of Microsoft Power Point, Access; typing speed requirement of 30-40 wpm.

This position also requires that the incumbent demonstrate attention to detail and possess good administrative aptitude, organizational skills, and the ability to write memorandums, legible handwriting and demonstrate competent verbal communication skills; the ability to handle telephone communication in a competent and congenial manner is a must.

Work Schedule:The Ministry Services Associates, shall generally work forty (40) hours each week in accordance with the schedule personally arranged, and mutually agreed to with the Church Administrator.

Confidentiality: Confidentiality is a condition of employment. Discretion is a condition of employment. At all times, staff members are to respect the privacy of information about others. Violation of the Code of Confidentiality can result in immediate termination of employment.

Working Conditions: This position works in a clean, well-lit area. This position is not susceptible to job hazards. Additionally, this position does not require any unusual or excessive physical exertion.