Shipping Associate

Job Summary:

We are seeking a detail-oriented and organized Shipping Associate to join our team. In this role, you will be responsible for managing daily shipping and receiving documentation, ensuring that all Bills of Lading (BOL) are accurate, and coordinating reshipments. You will assist in warehouse operations, provide customer service support, and help ensure that Hazmat shipments are processed and handled according to regulations.

Key Responsibilities:

• Review run packets every morning for loads from the previous night, checking for reships, and filing Bills of Lading (BOL) in the cabinet.
• Generate BOLs for carrier shipments and any reships that need to go out.
• Complete daily spreadsheets for carrier reships and send them to the appropriate salesmen and customer service teams.
• Check mail slots for outgoing mail for salesmen, pack up, and take it to the floor for the corresponding run.
• Review bills as trailers get loaded, marking 1 & 2 copies with any changes.
• Take warehouse items out of stock as needed.
• Monitor Hazmat orders on international runs, ensuring IMO compliance, carton counts, and correct labeling.
• Coordinate with the dock to ensure proper loading of Hazmat items and separation, if necessary.
• Assist customers and drivers with inquiries.
• Make quantity changes or cancel items as requested by customer service.
• Assist with invoice sorting and hook-up as required.
• Locate missing or short items based on customer or salesman requests.
• Clean out 2-3 weeks of run files in the cabinet as space fills up.
• Write up sheets for back hauls based on buyer requests for pickups.
• Assisting with driver packet review.
• Managing fuel receipts and putting mileage into AS400.
• Other duties as assigned from the Transportation Manager.

Required Skills/Abilities:

• Proficient with Microsoft Office Suite or related software.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Ability to work independently with minimal supervision.
• Experience with AS400 is preferred.

Education and Experience:

• High school diploma or equivalent required.
• Previous experience in logistics, shipping, or warehouse operations is a plus.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.