Administrative Coordinator

Administrative Coordinator

BENEFITS : Base salary up to $90K (depending on experience), Paid Time Off, , Paid Overtime, Bonus, 401K, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Transit Program and more! Noted as a top employer to work for!

LOCATION : New York, NY

THE ORGANIZATION : An International Law Firm with over 300 Attorneys

KEY RESPONSIBILITIES :

• Provide high-level coordination and administrative support to the Administrative Support management team
• Answer and respond to any issues or requests
• Assist in the preparation of communications to Firm departments and new hire attorneys
• Collaborate closely and provide support to the Attorney Recruiting department
• Coordinate access for professional staff to various in-house tools
• Maintain the Firm’s absence tracking system
• Ensure compliance with New York City Shift Change Law
• Run and format weekly and monthly reconciliation reports
• Update and maintain reports documenting schedule changes
• Maintain the training calendar for Administrative Support and Reception
• Maintain and coordinate updates to the department SharePoint site
• Assist with requests from the Pro Bono department
• Assist with scheduling and calendar management
• Coordinate with Conference Services for meeting and training requests
• Assist with document management and records retention for administrative files
• Assist with coordinating notary requests

REQUIREMENTS :

• Bachelor’s degree required
• 2 years of related experience providing administrative support to a department or attorney; law firm experience preferred
• Excellent customer service skills
• Proficiency in Microsoft Office with the ability to learn new software and systems
• Stellar attention to detail
• Ability to handle sensitive information confidentially and with discretion
• Ability to organize and prioritize work

Salary : $80,000 - $90,000