What are the responsibilities and job description for the Legal Assistant position at TriSearch?
PURPOSE
The Legal Assistant in the Legal Department plays a crucial role in supporting the development and legal team with a wide range of tasks related to real estate, some litigation, and other real estate development-related legal matters.
This position requires strong organizational skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment. The ideal candidate will have experience in real estate law, some litigation, are comfortable with due diligence, and other legal processes related to development projects.
DELIVERABLES
The deliverables for this position include, but are not limited to, the following:
Legal (Real Estate and Corporate)
REQUIRED QUALIFICATIONS
The Legal Assistant in the Legal Department plays a crucial role in supporting the development and legal team with a wide range of tasks related to real estate, some litigation, and other real estate development-related legal matters.
This position requires strong organizational skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment. The ideal candidate will have experience in real estate law, some litigation, are comfortable with due diligence, and other legal processes related to development projects.
DELIVERABLES
The deliverables for this position include, but are not limited to, the following:
Legal (Real Estate and Corporate)
- Assist with research, drafting, reviewing and finalization of real estate and corporate documents
- Notarize legal and other business documents
- Create and maintain legal and office templates (Microsoft Word)
- Manage legal input into leasing/financial software database (Visual Lease)
- Manage legal input into project management database (ASANA), including lease dates and deadlines
- Calculate and track corporate calendar for corporate filing deadlines and generally maintain corporate record-keeping
- Perform clerical and administrative duties and assist with other special projects as needed
- Office Supplies: monitor and ordering of office supplies, anticipate office needs and evaluate new products
- General Correspondence: Retrieve (from building mailbox), scan, and distribute all incoming and outgoing postal mail, overnight courier mail and packages, and product shipments
- Meeting Rooms: Ensure meeting rooms have adequate equipment (conference phones, cables, screens) and refreshments
- Together with office IT team, ensure operation of office equipment; troubleshoot malfunctioning office equipment; order maintenance and coordinate service calls
- Serve as building proctor and report maintenance issues
- Assist in the organization and planning of meetings, conferences and other company events
- Assist with corporate communication
REQUIRED QUALIFICATIONS
- Bachelor’s degree in almost any field or associate degree in paralegal studies, legal studies, or related field. Paralegal certification (e.g., NALA or NFPA) preferred.
- Minimum of 3-5 years of experience as a paralegal, preferably in real estate, development, litigation, or a related legal field.
- Experience with real estate transactions and litigation is highly desirable.
- Working knowledge of leases.
- Strong understanding of real estate law, and basic litigation.
- Excellent writing and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal document management software.
- Ability to manage multiple projects simultaneously, prioritize tasks, and work under deadlines.
- Attention to detail, organization, and problem-solving skills..
- Strong interpersonal skills and the ability to work effectively with a team.
- Highly organized and able to maintain confidentiality.
- Proactive and self-motivated with a willingness to learn and grow in a dynamic legal environment.
- Gives energy.
- Believes in our company’s mission to help people live better lives.
