What are the responsibilities and job description for the Accountant / Office Assistant position at Triton College?
Please see Special Instructions for more details.
- Rate of pay of $21.00 per hour; maximum 28 hours per week.
- Official transcripts required prior to employment (if applicable).
- Recommended hire will be subject to pre-employment screenings.
- Triton College is an AA/EOE.
Posting Details
Posting Summary
Posting Number
S00444P
Position Title
Accountant / Office Assistant
Position Type
Hourly
Department
Business Operations
Essential Function
ESSENTIAL FUNCTION:
This position is primarily responsible for participating in all aspects of group reservations, Star Store gift shop operations, membership management, contributing to database and other recordkeeping, and supporting other Space Center operations.
Qualifications
QUALIFICATIONS:
- Friendly and comfortable with children, adults, and senior citizens
- Excellent customer service skills in person and on the phone
- Organized and detailed oriented
- Experience working in a fast-paced and flexible environment
- Excellent telephone skills: providing accurate and detailed information, asking follow-up questions,
- Ability to manage multiple tasks and priorities and meet deadlines
- Demonstrated skills in Microsoft Office: Word, and Excel
- Careful and accurate handling of money
- Quick learner
- Professional dress and demeanor in the workplace
Responsibilities
RESPONSIBILITIES:
- Handle a wide range of phone calls and provide clear and comprehensive communication: describing public programs, schedules, and events; taking and arranging all aspects of group reservations; and working with other departments and vendors.
- Respond to and coordinate all aspects of group reservations: assist leaders with selecting the best program based on age, grade level, curriculum, and interest; arrange for payment, lunch accommodations, shopping in the store, campus tours, and other services including custodial and cashier’s office.
- Provide detailed information and updates/alerts as needed and collaborate with the director and educators when special circumstances arise.
- Perform written correspondence including form letters, email, confirmations, submitting purchase requisitions, signing invoices, and handling other documents as needed, sometimes in collaboration with the director or educators.
- Check in groups and public: operating cash register and credit card machine, completing paperwork, and filing documentation.
- Conduct sales in the gift shop to groups and public throughout the day as needed
- Close out the register as needed: count cash, settle the credit card machine, balance the drawer, and make copies of all documents to maintain Cernan records and for database entry.
- Input and maintain manual and computer records for ticket sales, invoices, gift shop, inventory, and memberships.
- Assist with preparation of monthly and annual reports of attendance, revenue, and program evaluations
- Conduct and maintain the membership program: update member data in a timely manner, assemble mailings to new and renewing members, prepare and mail renewal notices, make calls, issue invitation, collect RSVPs
- Maintain appearance of office and related supplies, store and merchandise, and the lobby/exhibit hall as needed.
- Supervise and assist in training hourly or student staff in filing, data entry, running errands on campus, and cashier procedures.
- Collaborate with Director on selecting, pricing, and purchasing materials and gift shop merchandise,
- Suggest and order gift shop merchandise as needed; then handle receipt, accounting, and pricing of merchandise
- Conduct Inventory of merchandise in store and in storage areas at least once a year
- Fulfill donation requests for organizations who ask for auction items for their fundraising efforts or passes for other purposes. Processing free passes or BOGO cards to be done in consultation with the Director.
- Performs other job-related duties as assigned by supervisor.
EQUIPMENT OPERATED:
1. Computer
2. Printer/copier/scanner
3. Cash register
4. Credit card reader
5. Calculator
4. Credit card reader
5. Calculator
Posting Date
04/01/2025
Closing Date
Special Instructions to Applicants
- Rate of pay of $21.00 per hour; maximum 28 hours per week.
- Official transcripts required prior to employment (if applicable).
- Recommended hire will be subject to pre-employment screenings.
- Triton College is an AA/EOE.
Quicklink for Posting
https://jobopenings.triton.edu/postings/1999
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
Salary : $21
