What are the responsibilities and job description for the Facilities Coordinator position at Triversity Construction?
About Triversity
At Triversity Construction, we come to work every day with one goal in mind: to build a better way, together. We believe in a collaborative approach, working together as a team to deliver high-quality construction projects while ensuring the well-being of our clients and employees. We're dedicated to excellence in everything we do and find inspiration in our shared purpose—to model the diverse and inclusive world we want to live in.
Triversity has been recognized for:
Learn more about our company and culture on LinkedIn. If you know someone at Triversity, send them your resume and let them know you’re interested. They can share their perspective about working at Triversity.
How We’ll Contribute To Your Success
The Facilities Coordinator is the first point of contact for our company while ensuring smooth office operations. This position requires a professional who excels in customer service, administrative support, and facility coordination. This role partners with leadership to keep a finger on the pulse of the culture and guest experience.
What Your Day-to-day Will Look Like
Reception & Administrative Support
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At Triversity Construction, we come to work every day with one goal in mind: to build a better way, together. We believe in a collaborative approach, working together as a team to deliver high-quality construction projects while ensuring the well-being of our clients and employees. We're dedicated to excellence in everything we do and find inspiration in our shared purpose—to model the diverse and inclusive world we want to live in.
Triversity has been recognized for:
- Leading the way in construction excellence and safety
- A commitment to diversity and inclusion
- A top performer in community outreach and impact, being named on the Deloitte Cincinnati USA 100 List for 7 years in a row
Learn more about our company and culture on LinkedIn. If you know someone at Triversity, send them your resume and let them know you’re interested. They can share their perspective about working at Triversity.
How We’ll Contribute To Your Success
- Competitive Pay: Enjoy annual merit increases that recognize your contributions
- Comprehensive Coverage: Health, dental, and vision insurance for you and your family, plus access to a Flexible Spending Account (FSA) and a funded Health Savings Account (HSA)
- Peace of Mind: Short-term and long-term disability insurance, supplemental coverage, and life insurance to protect you and your loved ones
- Investing in Your Future: A 401(k) plan with a generous company match to help you build a secure retirement
- Time for You: Paid time off (PTO), holidays, and floating holidays to recharge and spend with those who matter most
- Shared Success: Profit-sharing opportunities because we believe in celebrating our achievements together
- Continued Learning: Whether it be participating in the mentor program, attending one of the many learning opportunities we have or attending an external conference, Triversity is committed to your growth
The Facilities Coordinator is the first point of contact for our company while ensuring smooth office operations. This position requires a professional who excels in customer service, administrative support, and facility coordination. This role partners with leadership to keep a finger on the pulse of the culture and guest experience.
What Your Day-to-day Will Look Like
Reception & Administrative Support
- Welcome visitors and employees with professionalism and a positive attitude
- Answer and direct incoming calls, emails, and mail to the appropriate contacts
- Maintain a clean, organized, and inviting reception area
- Assist with general administrative tasks
- Point person for employee and guest badges and parking
- Support HR and leadership teams with onboarding tasks and office communications
- Parter with other employees to execute large meetings/events
- Oversee office supplies, equipment, and vendor relationships to ensure workplace efficiency. Restock lobby, office, conference rooms, print areas, and kitchen supplies regularly
- Coordinate office maintenance, cleaning services, and repairs with external vendors
- Ensure the kitchen and catering operate efficiently
- Maintain security protocols, including visitor logs and access controls
- Assist with seating arrangements and desk allocations
- Support health and safety initiatives and ensure compliance with company policies
- Serve as the point of contact for facility-related questions and concerns, escalating issues as needed
- Check the lobby, rooms, and furniture to identify needs for repair
- Point person for office/desk moves and new hire desk set up
- Ensure the reception lobby is tidy and presentable
- Plan and execute employee and guest events in partnership with others. Schedule, coordinate, and participate in hosting meetings, conference rooms, and office events
- Point person with facility management to ensure a well-maintained office
- Liaise with leadership to host external events and be the point person, ensuring the guest experience is in line with our brand
- Experience: 5 years in a receptionist, administrative, or facilities role. High school diploma/GED
- Skills: Strong communication, organizational, and problem-solving skills
- Professionalism: Friendly, customer-focused, and able to handle confidential information
- Customer Service: Has a “what’s next” and “how can I improve the experience” kind of attitude. Works well and can partner with internal and external clients
- Interpersonal Skills: Ability to effectively communicate with people of all levels and backgrounds
- Flexibility: Ability to multitask and adapt to changing priorities in a fast-paced environment
- Technology: Proficient in Microsoft Office Suite (Teams, Outlook, Word, Excel)
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