Residential Remodeling Production Coordinator

We are a Northern Virginia Design Build remodeling company that is expanding. We like to say, "We do cool projects for cool people." Our projects are larger in scale and typically take a few months to a year to produce. We have a small tight-knit team that enjoys working together so for this next position, we really need to find the right fit.

Candidates must send a cover letter, salary range and a PDF of your resume to steve@trivistausa.com

Applications without a cover letter, salary range and resume, will not be considered. All inquiries will be confidential. Serious candidates will eventually be required to take a DISC personality assessment test and have a background check. Compensation commensurate with experience.

This is not a remote position.

RESPONSIBILITIES

• Use UDA (company construction software) as a tool to develop and implement schedules, budgets, punch lists etc.
• Review specs and construction documents to foresee any buildability issues
• Acquiring/organizing all documents necessary to obtain building permit with municipality for that job
• Develop and review scope check lists for individual trades for a project, with project manager, to help clarify and finalize scope items which are unclear or may be completed by multiple different trades
• Assist Project Managers by contacting manufacturers of products to ensure we will have everything we need to stay on schedule
• Perform and check material take offs to confirm material orders are accurate
• Reach out to the subcontractor market in the area to help develop a good list of subs for all trades on all projects.
• Schedule and assist Project Managers with sub day walk through. Including but not limited to printing of construction documents and scope summary for best sub pricing.
• Put together “job books” (including but not limited to:plans, all specs, cabinet shop drawings, permits etc)
• Review and confirm all specs for plumbing fixtures, electrical fixtures, cabinets, tile, appliances etc. and place orders with various vendors
• Confirm and schedule subday with client
• Create and send Request for Proposal (RFP) to all subs who are invited to bid on a project. Complete with bid set of plans, subday invite, brief project description, and proposal due date
• Confirm all selections are made (if not notify designer).
• Facilitate returns to various vendors when fixture changes are made in the field
• Various Accounting tasks to send to the bookkeeper including: keeping accounting job books, coding home depot statement, coding invoices, etc)
• Monitor est vs act reports to inform and confirm with PM’s that invoices are approved and are in budget
• Coordination and invoicing of clients for construction draws. Notify bookkeeper when checks come in and record on financial sheet
• Schedule various production meetings including clients, PMs, subcontractors etc.
• Help PM’s formalize and send change orders to clients

QUALIFICATIONS

• 1-3 years of relevant experience in construction is preferred

YOUR CORE VALUES

• Works hard without emergency
• Laughs and has fun, while being focused on results
• Takes great pride in “getting it right”
• Works hard to constantly improve
• Loves being part of a team of pros

Job Type: Full-time

Benefits:

   •   401(k)

   •   401(k) 3% Match

   •   401(k) matching

   •   Health insurance

   •   Paid time off