Recreation Coordinator - Special Events

The Town of Trophy Club is seeking a dynamic Recreation Coordinator of Special Events to plan, organize, and execute a variety of community events that engage residents and enhance the town’s quality of life. This position is responsible for coordinating logistics, securing vendors and entertainment, managing event budgets, and collaborating with town staff, volunteers, and community partners. The ideal candidate is creative, detail-oriented, and passionate about delivering exceptional public events. This role requires excellent communication, organizational skills, and the ability to work flexible hours, including evenings and weekends, as needed. Join our team and experience why Trophy Club is truly "A Great Place to Call Home!"

JOB SUMMARY
Under general direction from the Recreation Superintendent the Recreation Coordinator administers Town recreation and leisure services programs including programmatic development and implementation.   The purpose of this position is to assist with providing the community with exceptional recreational activities, programs, and events that promote the Town’s commitment to an enhanced quality of life and environment for the citizens.  This is a paraprofessional classification that has independent responsibility for the completion of assigned programs.    

DUTIES AND RESPONSIBILITIES
Job duties and responsibilities as outlined herein, are intended to be a representative of the typical tasks performed.  Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed.

• Develops, implements, monitors, and evaluates a variety or recreational programs, activities, and events for assigned area including but not limited to aquatics, sports, summer camp, programs, and special events
• Coordinates and manages the programming of assigned recreation area, including preparing program material, marketing and advertising activities and events, registers and enrolls participants, lead work activities, determine staffing needs and creates staff work schedules
• Maintains records and prepares reports 
• Assists with the selections, training, and evaluation of personnel in assigned area
• Open and close recreational facilities, arranges appropriate facility, supplies, and equipment for recreational programs, participates in the cleaning and maintenance of facilities and equipment 
• Maintains safety procedures and equipment for assigned area and reports deficiencies to appropriate contact
• Collaborates with other Town departments and staff to ensure all aspects of activities and events are being met
• Assists with soliciting grants, donations, and sponsorships to assist with funding recreational events
• Assists with developing program budget, maintaining accurate financial records, processing invoices for payment, and operating within approved budgetary allocation
• Oversees the collection and accounting of daily cash receipts and make daily deposits for assigned areas
• Assists with reviewing and evaluating the progress and effectiveness of recreation activities and programs, and provide recommendations for improvements
• Serves as a liaison with community, non-profit, and governmental agencies
• Provides exceptional Customer Service, responds to inquiries and complaints, escalates issues as necessary
• Performs related duties as required

Minimum Requirements:

• Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.  A typical way to obtain the knowledge and abilities would be:

• Associates degree in recreation, leisure services, or related field
• 3 years of experience in recreation or leisure services

• Must obtain American Red Cross CPR, First Aid, and AED certification within 6 months of hire and maintain throughout employment. 
• At time of appointment, a Texas Motor Vehicle Class C Operator's License with a satisfactory driving record maintained throughout employment

Knowledge of:

• Principles and objectives of recreation programs, activities, and events
• Terminology, methods, techniques and practices of data collection, report writing, recreation policies and procedures
• Practices of facility management and operation
• Principles and practices of employee supervision, including work planning, assignment, direction, review and training 
• Computer applications related to the work
• Techniques for effectively dealing with adults, youth, teens, and children, some of whom may have physical or emotional problems, as well as with a variety of individuals from various socio-economic and ethnic groups
• Standard business practices and procedures including grammar, spelling, punctuation, basic mathematics principles, and use of modern office practices  

Ability to:

• Understand, interpret, and apply rules, regulations, laws, and ordinances 
• Plan, coordinate, and organize work to meet deadlines, and establish cooperative working relationships
• Handle cash responsibly and make accurate change
• Lead, coach, instruct, and motivate participants and lower-level staff
• Maintain accurate and complete records and reports
• Follow oral and written instructions as well as coordinate multiple concurrent projects
• Effectively communicating both orally and in writing in the English language 
• Various software applications that relate to recreation administration on a personal computer

Work is performed indoors with standard climate-controlled office and outdoor environment including a pool environment with wet and slippery conditions and are exposed to variable weather conditions.  Incumbents may be exposed to extreme heat and/or cold, wet or humid conditions, extreme noise levels, animals/wildlife, vibration, traffic, moving machinery, fumes and/or noxious odors and chemicals, chlorine, acids, and other chemicals, as well as blood and body fluids while rendering first aid and CPR.  Must possess sufficient physical and mobility to work, where stamina is needed to perform moderate to heavy lifting of equipment, children, and adults.  Must also possess:  the mobility to work in an office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or by using a telephone and radio.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or to operate safety equipment.  Incumbents will be assigned irregular work schedule, including weekends, early morning, evenings, and holidays.

Salary : $49,691 - $66,872