What are the responsibilities and job description for the Administrative Clerk position at Trotter & Morton Group of Companies?

Trotter & Morton Facility Services provides 24 / 7 preventive and predictive mechanical system maintenance and repair to condominiums, commercial, and institutional buildings.

At Trotter & Morton, we know we're only as good as our employees. We are looking to hire hard-working and committed individuals who will contribute to our team of experienced personnel by bringing a willingness to learn and an entrepreneurial spirit to every project. We are currently looking for a full time Administrative Clerk to join our team!

What’s in it for you

Salary ranging between $50,000 - $60,000 annually based on experience
2 weeks paid vacation
2 days of Paid Time Off
State regulated sick time
Extensive benefit plan
401(k) with company match
Training and development
Career advancement opportunities

Roles and Responsibilities

Answer and manage phone calls as needed

Order and maintain office supplies

Conduct daily audits of purchase orders and preventive maintenance work orders

Maintain organized filing systems for various documents

Oversee Phone CARE tracking, including Net Promoter Score monitoring

Process and mail invoices / statements as required

Prepare escalation reports and letters

Coordinate and manage monthly filter orders

Assist with organizing the annual Golf Tournament

Create and maintain Post Start-up Binders

Digitize contract agreements for improved accessibility and record-keeping

Provide assistance to the Dispatch Team, including vendor follow-ups, customer follow-ups on fixed-price quotes, and purchase order creation for Technicians

Support the Accounting Team as needed, including serving as a backup for Accounts Payable

Required Skills

Strong organizational skills and an ability to multi-task

Strong attention to detail

Excellent verbal and written communication skills

Ability to problem solve

Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and data analysis tools

Required Experience

Accounts payable and receivable data entry experience

High School Diploma

Experience in a customer service role would be an asset

We firmly believe our employees are our best assets and we are committed to providing ongoing training and support to allow them to reach their full potential. Trotter & Morton Group of Companies is an industry-leader in safety, and we strive for an incident-free workplace in all aspects of our operations. If you have a strong work ethic and commitment to excellence, apply today and build a rewarding career as a member of our high-performing team.

Our Commitment to Diversity

The Trotter & Morton Group of Companies is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.

We thank all applicants in advance, however, we will only contact candidates selected for an interview.

Required Skills

Required Experience

Salary : $50,000 - $60,000

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