What are the responsibilities and job description for the Conference Services Coordinator position at Troutman Pepper?
We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Conference Services Coordinator works closely with the Regional Hospitality Manager and other identified individuals and / or teams to support effective office operations, including facilities, events, hospitality, IT, and administrative support within their assigned office.
Essential Duties and Responsibilities :
- Assist with coordination and execution of various Firm, HR, and community events projects (e.g., office wellness efforts, Community Service days, employee recognition, Summer Associate activities).
- Handle event / meeting logistics including room set up, IT support, ordering and tracking catering orders, providing instructions for parking, validation and building access to outside guests, and serving as a point of contact for the duration of the event or meeting.
- Maintain conference rooms, visitor offices, pantries, and break areas, including general cleaning, organizing, stocking, and ordering supplies.
- Assist Regional Hospitality Manager and Regional Facilities and Operations Manager with identifying alternative space needed for visiting attorneys and meetings; provide local office information to all visiting attorneys and guests, following the Business Concierge processes.
- Process office invoices, expense reports, and check requests in Chrome River; reconcile credit card charges as assigned.
- Coordinate and processes local sponsorship requests; work with Marketing department on sponsorship promotional items and advertisements.
- Regularly update firmwide office intranet pages.
- Support reception needs, including answering incoming calls, managing conference room reservations, receiving packages and Service of Process documents, and preparing for and greeting visitors following established procedures.
Knowledge, Skills, and Abilities :
Education and / or Experience :
LI-Onsite
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.
Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors, such as position, location, education, training, and / or experience.
Hiring Salary Range :
43,000.00 - $63,000.00
Salary : $43,000 - $63,000
