Full Charge Bookkeeper

Key Duties and Responsibilities:
Ultimately responsible for all required output of the financial arm of the company – this includes QuickBooks input, A/R, A/P, Payroll (Insperity), Reporting requirements (including all government entities), General Office Duties as requested.
QuickBooks – A/R, A/P, Payroll:

• Check and receive purchase orders and enter in QuickBooks
• Manage invoices and credit cards receipt, enter in QuickBooks
• Manage accounts payables and receivables.
• Billing invoices when jobs are completed via QB, AIA and/or other customer required formatting
• Certified payroll reports, working with Insperity, for prevailing wage jobs on a weekly basis
• Working with Insperity to generate payroll on a weekly schedule
• Ensure proper coding of payroll journal entries in QB
• Manage employees time by job reporting, review hours and make necessary corrections
• Receive and apply incoming checks, Credit Card and ACH Payments
• Reconcile bank, credit cards, capital one and Home Depot statements monthly
• Reconcile QB monthly and quarterly to include adjusting journal entries.
• Maintain confidential information

Reporting:

• Government agency reporting
• Budget and forecasting
• Project Accounting / Maintain Work in Progress Job Log
• Calculation of bonuses on eligible jobs and submit to leadership for approval.
• Working within Insperity, review all contributions, health insurance deduction and employees loan deductions
• Submit 401K contribution totals after payroll is completed – liaison with 401k reporting for loans repayment
• Report & Pay Sales and Used Tax on a monthly basis
• Calculate and Submit GSA sales - quarterly reporting
• Submit Employee’s Annual Federal Unemployment Tax Return, W-2’ and 1099 Subcontractors

General Office Duties:

• Interacts with Company Executive Leadership, carry out their requests on all other administrative/general office duties

Skills and Qualifications:

• College Education Preferred
• Prior Office Accounting/Financial Experience Required: Minimum 5 Years
• Proficient with QuickBooks Desktop/Enterprise
• Technical Skills, Including Proficiency with Microsoft Office Programs
• Ability to Handle Confidential Information
• Strong Attention to Detail
• Ability to Work Without Supervision
• Excellent Time Management Skills
• Exceptional Communication and Customer Service Skills
• Strong Prioritization and Organization Skills
• Strong Record Keeping Skills
• Presentation Skills, Ability to Multitask