Associate Provost for Administration

The Associate Provost for Administration assists the Senior Vice Chancellor for Academic Affairs (Provost) in all aspects of administering the Academic Affairs Division of the University. Areas of responsibility include, but are not limited to, oversight of the division’s budget, management of legal issues within the division, and management of staff and administrative functions within the division.

Essential Duties and Responsibilities

• Work with deans and other leaders within the Academic Affairs Division to develop solutions to problems and issues that arise throughout the division.

• Review divisional budgets to maximize the use of allocated funds and to work with managers to establish and monitor annual budgets.

• Serve as designee for the Provost for all routine Academic Affairs personnel and administrative actions as directed by the Provost.

• Provide oversight and coordination of divisional technology initiatives, and provide oversight of the technology in Patterson Hall classrooms.

• Work with managers and legal counsel to minimize and manage legal issues within the division. Review responses to subpoenas for accuracy and appropriateness and work with the University Attorney as needed.

• Coordinate promotion and tenure activities on behalf of the Provost.

• Conduct reviews of organizational structure and processes for the division.

• Coordinate updates to the faculty handbook.

• Provide oversight of standing committee membership for the university.

• Serve as the principal strategic advisor to the Provost, providing counsel on sensitive matters and helping to prioritize initiatives aligned with the university’s academic mission.

• Work with the Administrative Assistant to the Provost to effectively manage the Provost’s calendar, including scheduling high-priority meetings, representing the Provost when appropriate, and ensuring the Provost’s time is allocated effectively.

• Coordinate and facilitate communication between the Office of the Provost and academic departments, administrative units, and external stakeholders.

• Prepare briefing materials for the Provost’s meetings and public appearances, including research, talking points, and presentation materials.

• Lead special projects on behalf of the Provost, including cross-functional initiatives that span multiple departments or colleges.

• Develop and implement strategic communication plans for academic affairs initiatives, ensuring clear and consistent messaging across the division.

• Serve as a liaison between the Provost’s office and other executive leadership, including the Chancellor’s office, to coordinate university-wide initiatives.

• Oversee the preparation of reports, correspondence, and other documents requiring the Provost’s attention or signature.

• Provide support to the Provost as needed.

• Conduct studies and analyses of Academic Affairs Division operations as needed.

• Serve on the Academic Steering Committee.

• Serve on other committees as directed by the Provost.

• Monitor academic affairs trends in higher education and provide regular briefings to the Provost on emerging issues and best practices.

• Coordinate responses to time-sensitive issues and crises affecting academic affairs, serving as a key point of contact during emergency situations.

• Facilitate onboarding of new academic leadership positions, including deans and department chairs.

• Represent the Provost and Academic Affairs division at university events and functions as delegated.

• Manage confidential matters with discretion and maintain the highest standards of professionalism in all interactions.