What are the responsibilities and job description for the Office Coordinator position at TruCapital Partners?
About the Role :
We are seeking a dedicated and organized Office Assistant to join our dynamic team. This position offers an excellent opportunity for a junior administrative professional to grow within the role, with the potential to advance to Office Manager or Executive Assistant. The role involves handling a variety of administrative tasks, supporting office operations, and ensuring a smooth and efficient work environment.
Responsibilities :
- Ensure all duties required for opening and closing the office are performed daily.
- Sort and disperse all incoming and outgoing mail, including FedEx and UPS packages.
- Coordinate the pick-up and delivery of express mail services.
- Order, receive, stock, and distribute office supplies, seeking cost-saving and efficient options.
- Maintain the organization, stocking, and cleanliness of the kitchen and lobby areas.
- Communicate courteously and professionally with co-workers, management, vendors, clients, and others.
- Assist with planning various offsite employee functions.
- Handle employee requests and questions, providing administrative support.
- Greet guests in a professional, friendly, and hospitable manner.
- Order and pick up lunch for office meetings when necessary.
- Professionally administer all incoming calls and redirect them with complete information.
- Assist in scheduling and organizing meetings with clients and relevant teams.
- Complete filing and clerical work as needed.
- Monitor front door and guest access.
- Provide executive assistant support to the executive team.
- Offer notary services.
- Assist the building manager with tenant and vendor actions as needed.
- Arrange travel, including commercial and private flights, hotels, and car rentals.
Qualifications :
