Payroll Specialist & Administrative Assistant

Job Description

Our Payroll Specialist/Admin Assistant reports directly to the President and Vice President of Truck Service Inc and is primarily responsible for payroll functions and HR administration for all TSI locations and employees. This position is also responsible for various administrative tasks in support of the HQ staff as outlined below.

• Pay: Hourly, based on experience and qualifications

• Type: Full time, 40 hours per week

• Shift: Weekday, Monday through Friday, 7:30 am to 4:00 pm

• Location: In Person. Truck Service, Inc Headquarters located at 3140 W Morris St, Indianapolis, IN 46241

About Us

Truck Service, Inc provides medium and heavy-duty vehicle repair, service, and parts for all makes and models with multiple locations in Indiana, Ohio, and Florida. We pride ourselves in customer service and being experts especially in heavy-duty suspension, brakes, and steering systems. Our customers include owner-operators, fleets, refuse, schools, construction, emergency services, government agencies, and more with vehicles such as Class 3-8 trucks (semi’s, fire trucks, dump trucks, box trucks, refuse trucks, etc), buses, recreational vehicles (RVs), trailers, and pick-up trucks.

Learn more about us at www.CallTruckService.com

Duties and Responsibilities (Payroll and HR Admin)

• Process all weekly, biweekly and special payrolls via ADP TotalSource.

• Validate and ensure the accuracy of all payroll processing.

• Monitor and maintain performance reviews for all employees

• Maintain employee payroll and personnel recordkeeping.

• Monitor and maintain employee house account deductions and ensure accuracy.

• Validate and process new hires and terminations, including checklists for all necessary documentation.

• Process and maintain any regulatory reporting as needed.

• Assist with payroll and HR training of TSI managers as requested.

Duties and Responsibilities (HQ Admin Assistant)

• Monitor and update customer records as needed.

• Set up employee house accounts as needed.

• Provide backup to A/P and A/R as needed.

• Assist with daily cash on hand processing and reconciliations, including HQ deposits.

• Maintain office supplies inventory

• Assist with promotional material ordering and inventory control

• Assist with meeting planning and logistics as requested.

Qualifications

• Proficient with ADP TotalSource payroll system

• Proficient with Microsoft Excel and Word

• Proficient with Google Workspace Email, Calendar, Sheets, Docs, Chat

• Experience with accounting software preferred

• Strong verbal and written communication

• Effective time management

• Ability to work independently, prioritize tasks and take initiative

• Deadline and detail-oriented

• United States work authorization (Required)

• GED, High School Degree, or College Degree (preferred but not required)

Benefits

• Health, Dental, and Vision Insurance

• Employer Paid Basic Life Insurance

• Employee Health and Well-Being Assistance Program

• Drug Free Workplace

• 401k Retirement Plan with Company Match

• Paid Time Off

• Employer Provided Company Apparel

• Employee Discount