Administrative Assistant

Job Overview:
We are seeking a detail-oriented Administrative Assistant to join our Real Estate Team. The ideal candidate will provide administrative support and ensure efficient operation of the office. This position will start part time and grow into a full time position shortly.

Duties:

• Managing calendars and scheduling appointments for real estate professionals.
• Handling phone calls, emails, and correspondence with clients, tenants, and vendors.
• Marketing and advertising on the company social media pages
• Organizing and maintaining files, documents, and databases related to properties and transactions.
• Assisting in the preparation of property listings and marketing materials.
• Coordinating property showings and open houses and following up with potential buyers or tenants.
• Responding to inquiries from clients, prospective tenants, and other stakeholders.
• Coordinating closings and ensuring all necessary paperwork is completed accurately and on time.
• Facilitating communication between buyers, sellers, lenders, and attorneys involved in transactions.
• Providing general administrative support to colleagues as needed.
• Proficiency in using real estate-specific software such as MLS (Multiple Listing Service) platforms, CRM (Customer Relationship Management) software, and document management systems.
• Utilizing spreadsheets and databases to track property listings, client information, and financial data.
• Managing invoices, rent payments, and expenses related to properties.
• Assisting with budget preparation and financial reporting as needed.
• Tracking rental payments and following up on overdue accounts.
• Assisting with property inspections and maintenance requests.
• Coordinating repairs and renovations with contractors and maintenance staff.
• Ensuring compliance with lease terms and local regulations.
• Executive Assistant to the Broker in Charge, doing other duties as assigned.

Qualifications

• Strong literacy and numeracy skills to handle administrative tasks
• Knowledge of basic computer skills to track and monitor leads and feedback
• Working knowledge of social media for monitoring and advertising purposes
• Graphic design experience preferred to create advertisements
• Administrative, accounting and marketing experience preferred
• Ability to handle multiple projects at the same time as well as prioritize and manage time efficiently
• Ability to communicate effectively with buyers, sellers, real estate agents and repair persons both verbally and in writing
• People-oriented, dedicated to customer service, extremely organized and attentive to detail
• Ability to work independently but also follow the instruction of lead real estate agents

Job Types: Part-time, Temp-to-hire

Pay: $17.50 - $20.00 per hour

Expected hours: 25 per week

Experience:

• Administrative: 3 years (Required)

Ability to Commute:

• North Charleston, SC 29420 (Required)

Ability to Relocate:

• North Charleston, SC 29420: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20