Human Resources Leave Specialist

This is a full-time position responsible for supporting the HR Compliance Manager in various compliance-related functions, including administering the Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), and Short-Term Disability (STD) processes. Assisting with compliance initiatives, audits, and employee relations as needed. This role requires maintaining up-to-date knowledge of HR laws and regulations (state and federal) and ensuring compliance with company policies and applicable laws. Performing a range of support functions and administrative duties to assist the HR Compliance Manager. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.

Leave Administration

• Lead all aspects of the Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), and Short-Term Disability (STD) leave processes.
• Act as the primary point of contact for employees on leave, providing guidance on the leave process, answering questions, and offering clarity regarding their rights and responsibilities under applicable laws.
• Process all necessary leave-related paperwork and ensure compliance with deadlines, maintaining contact with employees throughout their leave period.
• Monitor the status of employees on leave, ensuring up-to-date records are kept and collaborating with HR Compliance Manager to address and resolve leave-related issues.
• Track employee leave balances and conduct periodic reviews to ensure accuracy; adjust records as needed.
• Conduct audits of all leave-related records, ensuring compliance with legal requirements and company policies, while meeting reporting deadlines.
• Ensure adherence to state and federal record-keeping regulations by maintaining accurate records of all leave-related information. Provide updates and recommendation to HR Compliance Manager frequently.

Compliance

• Assist in additional compliance-related tasks as requested by the HR Compliance Manager, contributing to the overall compliance strategy.
• Maintain an up-to-date knowledge of state and federal HR laws and regulations, including but not limited to the Equal Employment Opportunity (EEO), ADA, and FMLA.
• Conduct periodic audits of HR data, procedures, and files to ensure data integrity and compliance with record-keeping regulations. Escalate any compliance issues to the HR Compliance Manager as necessary.
• Assist with reviewing and auditing company policies and procedures to ensure alignment with current legal standards and best practices related to Leave Administration.
• Identify potential compliance risks and work closely with the HR Compliance Manager to mitigate these risks and implement corrective actions as needed.

Support

• Become proficient in HR systems, ensuring accurate entry and validation of employee data (e.g., new hires, terminations, job/location changes).
• Assists the HR Compliance Manager and team with providing general office support by pulling reports, entering data, formatting, printing information; organizing work; answering general employee question.
• Acts as backup to other team members and performs other duties as assigned.

• An associate’s degree in a related business field; with three to five (3-5) years of experience in human resources functions including handling Leave Administration; or an equivalent combination of education and/or experience may be considered.
• Proficiency with Microsoft Word, Excel and Outlook.
• Ability to handle sensitive and confidential information with professionalism and integrity.
• Strong decision-making skills.
• Must reside in or relocate to Casper, Wyoming.
• English language fluency, verbal and written.
• Acceptable results of a pre-employment background check and drug/alcohol test.