HR Assistant

Position Summary

The HR Assistant at TrueBuffalo HR plays a vital role in supporting our HR Consulting service through technology-driven solutions, data management, facilitation of client and employee inquiries, and process optimization. This position is responsible for assisting with administrative and data aspects of our HR consulting services for clients, including document and data management. The position may also assist in certain HR functions such as payroll processing.

Duties and Responsibilities

• Maintain and update HR data and files, including data entry into payroll/HRIS systems.
• Manages, updates and formats various HR documents, including onboarding and personnel file documents, leave of absence paperwork, employee handbooks and other client and employee documents.
• Manages and responds to external vendor requests such as employment verifications, unemployment forms, wage garnishments and other inquiries.
• May assist with payroll processing, 401k data management, leave of absence data and other data management in vendor platforms.
• Maintain HR databases, generate reports, and assist with workforce data using Excel.
• Assist with administrative aspects of recruiting and hiring, including placing job postings, applicant tracking, resume reviews, scheduling of screenings and interviews and onboarding new hires.
• Provide administrative support for performance tracking, benefits administration, and policy updates.
• Identify and implement technology-driven solutions to enhance HR efficiency.
• Assists in routing HR inquiries among the HR Consulting team.
• May order office supplies and maintain goods and supplies at the office.
• Coordinates administrative business tasks such as coordinating IT support, facilitating marketing activities, handling mail and coordinating meetings and lunches.
• Occasional travel planning and business expense processing.
• Other duties as necessary or assigned.

Position Qualifications

• Associate degree and at least 3 years of administrative work experience required.
• HR education and experience preferred.
• SHRM-CP, and/or PHR preferred.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite, including Excell (pivot tables, VLOOKUP, data analysis).
• Positive attitude and customer service skills.
• Experience with HRIS, payroll systems, and digital platforms.
• Strong attention to detail, confidentiality, and organizational skills.
• Knowledge of HR best practices, employment laws, and compliance.
• Ability to analyze data and improve HR workflows using technology.

Physical Requirements/Abilities (If necessary)

· Prolonged periods of sitting at a desk and working on a computer.

· Ability to speak on the telephone and Teams meetings.

· Ability to read, write, type, and manage paper and electronic files.

· Walking, standing, driving and in-office presence required.

· Must be able to lift 15 pounds at times.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Schedule:

• Monday to Friday

Ability to Commute:

• Buffalo, NY 14203 (Required)

Ability to Relocate:

• Buffalo, NY 14203: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Buffalo, NY 14203

Salary : $22 - $25