Office Manager

Job Description

Full job description

Job Description - Sales Coordinator

TrueChoicePack (TCP) is a fast-growing company that is expert in the design, manufacture & distribution of green, traditional, customized, and private label packaging and disposable products. The TCP team provides products and services to its customers through the packaging process 'from concept to delivery' to ensure its customers achieve their business goals. The company provides an array of products including food service tableware, bags, trashcan liners, films, wraps and more.

Job Duties / Responsibilities :

We are seeking a highly skilled and organized Office Manager to oversee the efficient functioning of our Office operations. As an Office Manager, you will be responsible for to coordinate day to day accounting activities coordinating meetings, managing databases, and facilitating smooth communication within the organization. Additionally, you will handle financial tasks, including, invoice generation, A / P, A / R, payroll and basic accounting duties. You will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration. As an integral part of our team, you will contribute to maintaining up-to-date administrative procedures and supporting the organization's HR function. The ideal candidate will possess exceptional leadership abilities, possess proficiency in various software packages, and have a strong understanding of accounting principles and processes.

Key Responsibilities :

• Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Manage office budgets, generate invoices, and handle accounting tasks such as payroll, accounts payable, and accounts receivable using ERP system.
• Enter all invoices, bills and verify and process payments.
• Process payroll details and verify as well as other deductions.
• Receive payments from customers and manage activities of A / R and A / P for any discrepancies or collections.
• Manage databases and ensure accurate data storage and retrieval.
• Organize company events and conferences, ensuring their successful execution. Arrange transportation and accommodations as required.
• Order office supplies, stationery, and other essential items for the office.
• Handle correspondence, complaints, and queries promptly and professionally.
• Prepare professional letters, presentations, and reports to meet business needs.
• Supervise and monitor the work of office staff, providing guidance and support.
• Act as a liaison between staff, suppliers, and clients, fostering positive relationships.
• Implement and maintain efficient office administrative systems and procedures.
• Delegate tasks to junior employees, promoting teamwork and professional growth.
• Coordinate training for new employees, developing effective training programs.
• Ensure compliance with health and safety policies, promoting a safe work environment.
• Maintain strict confidentiality of executive-level communications and activities.
• Utilize a range of software packages, including ERP systems, to streamline operations.
• Attend meetings with senior management, providing valuable insights and updates.
• Assist the organization's HR function by keeping personnel records up to date and coordinating interviews.
• Collect, confirm, and process timesheets, overtime, and track employee vacation and sick time.

Education and Experience :

Skill Sets :

Job Type : Full-time

Pay : $40,000.00 - $50,000.00 per year

Schedule :

Ability to Relocate :

Work Location : In person

Salary : $40,000 - $50,000