Permit Coordinator IV

The Permit Coordinator is responsible for preparing permit submittal packages, as well as coordinating their efficient submittal and retrieval at a variety of jurisdictions. This role interacts with jurisdictional employees and works to resolve any redline issues and communicate any upcoming requirement changes. This is meant to be a guide. (Duties may vary dependent upon management.)

Essential Position Functions:
• Develop plans including timelines, tasks, and schedules for permits from inception through issuance.
• Contact various agencies to determine what information is required when submitting permit applications.
• Identify requirements and potential road blocks and facilitating resolution so that projects stay on schedule.
• Prepare permit submittal packages in accordance with jurisdictional requirements.
• Develop and maintain a system to track general permit issuance.
• Submit permit packages via online systems, fax, or in person at various locations.
• Serve as the “point” person and liaison between Clients and State/Municipal Agencies.
• Track jurisdiction specific requirements and provide that information to the team.
• Prepare project folders and effectively communicates the status of each permit.
• Communicate with jurisdictions, and internal/external team members to resolve any redline issues.
• Assist team with Auto CAD projects as required.
• Complete any necessary paperwork, reporting, etc. required for assigned projects.
• Ensure timely completion of assigned deliverables.
• Other duties as assigned.

Education and/or Experience:
• High School Diploma or GED required.
• 8 years of permit coordination experience required.
• Must be proficient with a Windows operating system
• Must be proficient with MS office applications such as Excel and Word.
• Must be proficient with Adobe products.
• Ability to prioritize and complete assignments accurately and in a timely manner.
• Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment.
• Strong interpersonal, organizational, verbal and written communications skills.
• Must be able to work alone, and with a team.
• Must be able to pass a drug screen and criminal background check.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent walking, standing, sitting within the work area.
• Ability to sit for extended periods of time.
• Travel to agencies, customer premises and pick up of permits.
• May require after-hours and weekend work. • Ability to effectively communicate with employees, management, peers, et al.

Work Environment:
The work environment characteristics described here are representative of those of a standard office or remote environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The work environment is that of an office position with minimal to high noise levels or may be remote based.
• Travel up to 75% may be required.
• The position requires working independently, as well as part of a team.
• This position requires verbal and face-to-face contact with others daily.
• Frequent use of a computer is necessary.
• This position requires use of all general office equipment.