What are the responsibilities and job description for the Accounts Payable Specialist position at TRULIFE CONSTRUCTION LLC?

Job Description

Accounts Payable Specialist

TruLife Communities is a homebuilder and build-to-rent developer committed to creating high-quality living spaces. Our team is dedicated to excellence in every project, ensuring our communities are places people are proud to call home.

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. This role will be responsible for managing all aspects of accounts payable, ensuring accurate and timely processing of invoices, and maintaining financial records related to our construction and development projects.

Job Responsibilities :

Invoice Processing : Receive, verify, and process invoices for goods and services.
Vendor Management : Maintain and update vendor files, resolve discrepancies, and communicate with vendors regarding payment status and issues.
Reconciliation : Reconcile processed work by verifying entries and comparing system reports to balances.
Payment Processing : Prepare and process electronic transfers and payments, ensuring adherence to company policies and deadlines.
Reporting : Generate accounts payable status reports, assist in month-end closing, and support financial reporting and budgeting processes.
Compliance : Ensure compliance with accounting principles and industry regulations, keep informed of regulatory requirements, and best practices in accounts payable.
Documentation : Maintain precise records of all transactions, handle expense reports, and assist with audits as required.

Job Requirements :

Proficiency in Microsoft Office Suite, particularly Excel, and other software required to handle job costing, scheduling, and communication with vendors & trades.

Strong understanding of accounts payable principles and practices.

Ability to build rapport and establish good working relationships with a variety of people, including upper management, trades and vendors.

Manage time effectively, multi-task & prioritize in order to meet established goals & deadlines.

Be decisive, flexible & work well under pressure when faced with unexpected situations or delays and in a very fast-paced environment.

Knowledge of Construction Practices and Terminology.

Attention to Detail and Persistence in follow up.

Strong sense of urgency.

Working Conditions :

Typical office environment with occasional visits to construction sites.

Hourly position with standard office hours, average 25-30 hours / week. May require some overtime during peak periods.

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Accounts Payable Specialist

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