Job Title: Business Manager, District Treasurer

Reports to: Superintendent

Dept./School: Central Administration Office

Contract: 247 days

Primary Purpose:

• Direct and manage the operation of all financial and business affairs of the district including accounting, payroll, purchasing, risk management, and tax collection. Serve as the General Business Manager to the superintendent and board of directors.

Special Knowledge/Skills:

• Advanced technical knowledge of school finance, budgeting, accounting systems, and economics Working knowledge of financial applications and accounting
• Strong communication, public relations, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, perform data analysis, and do word processing
• Ability to interpret policy, procedures, and data Ability to manage budget and personnel Ability to coordinate district functions

Experience:

• Experience in school business management

Major Responsibilities and Duties:

• Fiscal Management
• • Keep the superintendent informed on the business affairs of the district.
  • Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance.
  • Maintain a continuous auditing program for all funds and assist the district’s auditors in conducting the annual or periodic audit.
  • Ensure that accounting systems comply with applicable laws and regulations including Arkansas rules and regulations and financial procedures.
  • Oversee preparation of monthly bank reconciliations for the operating, special revenue, debt service, construction, tax, cafeteria, and athletic accounts; review reconciliations of vendor and payroll clearing accounts.
  • Prepare and enter all budget adjustments, additions, and deletions.
  • Review and approve all purchase orders and check requests and maintain control of budget by verifying availability of funds.
  • Assist in the preparation of the budget and development of long- and short-range objectives for the business operations of the district.
  • Administer the business office budget and ensure that programs are cost effective and funds are managed prudently.
  • Provide leadership to achieve cost-effective practices throughout the district.
  • Ensure that business operations support the district’s goals and objectives.
  • Various other duties as assigned or requested by the superintendent.

Policy, Reports, and Law:

• Implement policies established by federal and state law, State Board of Education rule, and local board policy in the area of business operations.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required.
• Prepare and evaluate monthly financial statements and related budget reports.
• Prepare and publish a comprehensive annual financial report in compliance with Association of School Business Officer (ASBO) standards.

Purchasing and Inventory:

• Maintain accurate and current computerized inventory records of the district’s fixed and movable
• Supervise maintenance of a timely replacement cost-asset listing for insurance purposes.
• Organize and conduct sales to dispose of surplus and salvage equipment.
• Supervise the preparation of bids and bid specifications in joint effort with the superintendent.
• Receive and open bids; tabulate results and prepare written recommendations in joint effort with the superintendent.

Community Relations:

• Demonstrate awareness of district and community needs and initiate activities to meet those needs.

Other:

• Other duties as assigned by the Superintendent.

Qualifications, Education and/or Certification:

• Preferred:
• • Bachelor's degree in Business, Accounting, Finance, or related field (Master’s degree preferred).
  • Minimum of 3 years of experience in financial management, preferably in a school district or public sector organization.
  • Strong knowledge of school finance, budgeting, accounting systems, and investment management.
  • Experience with state and federal education funding regulations.
  • Proficiency in financial software (eFinance), Microsoft Office Suite, Google Suite, and data analysis tools.
  • Exceptional leadership, communication, and problem-solving skills.
  • Ability to develop and implement policies, interpret financial data, and ensure fiscal compliance.
  • Experience in personnel management, including hiring, training, and supervision.

• Preferred Qualifications:
• • CPA, and/or School Administrator’s License.
  • Demonstrated ability to manage large budgets and optimize financial resources efficiently.
• Must:
• • Pass criminal background check
  • Pass Child Maltreatment background check

Working Conditions, Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress. Occasional district and statewide travel; occasional prolonged and irregular hours.
• The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.