What are the responsibilities and job description for the Executive Secretary position at Tryfacta?
- Act as Office Manager
- Single point of contact for monitoring staff compliance with mandated trainings (many of which focus on safety related concerns)
- Creating spreadsheets for tracking and reporting purchases
- Maintaining a record of staff evaluations/processing commissioner's correspondence
- cards
- Customer service with callers and programs
Summary
As an Executive Secretary/Administrative Assistant, you will provide essential administrative support to executives and teams, ensuring smooth operations within the organization. Your core skills in calendar management, phone etiquette, and organizational abilities will be vital in coordinating schedules and handling communications. With premium skills in event planning and project coordination, you will assist in organizing meetings and special events. Additionally, your proficiency in Microsoft Office and customer service will enhance your contributions, making you a key asset in maintaining an efficient and professional work environment.
Qualifications
- Proven experience in executive administrative support and personal assistance
- Strong organizational skills and calendar management abilities
- Proficient in Microsoft Office and Google Suite
- Excellent phone etiquette and customer service skills
- Experience in event planning and project coordination
- Familiarity with bookkeeping and QuickBooks is a plus
- Ability to handle data entry, transcription, and clerical tasks efficiently
Job Type: Contract
Pay: $19.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $19
