First impressions Coordinator / Receptionist

Job Summary:

The duties and responsibilities of the First Impressions Coordinator/Concierge includes serving as Receptionist for the Community, operating the telephone system, greeting visitors, business contacts, family members and team members, assisting the President and Community Business Director with correspondence and other day-to-day office duties.

Essential Responsibilities

• Maintain certain confidential records. (As assigned by Prezi/CBD).
• Receive and separate incoming mail.
• Distribute incoming and outgoing mail.
• Assist in ordering supplies.
• Receive Community guests and act as liaison for the President, CBD, department heads and others.
• Run errands outside the Community, especially the post office and bank as assigned.
• Set up and maintain files.
• Answer phones and keep log as directed.
• Assist bookkeeper with billing.
• Maintain receipts register and cash receipt book.
• Maintain confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.
• Develop, implement, and maintain an adequate personnelfiling system.
• Type documents, reports, letters, etc.
• Create and maintain an atmosphere of warmth, optimism and interest in the needs of residents, families, visitors and coworkers.
• Recognize, respond and/or report resident emergency immediately.
• Maintain strict confidentiality on all Community data.
• Communicate with and support residents, families, visitors, etc.
• Maintain the privacy of records, conditions and other information relating to residents, team members, and the Community.
• Perform other related duties as assigned by the President or CBD

Required Knowledge, Skills and Abilities

• Have strong organizational skills as well as the ability to followup, detailoriented, ability to multitask; prioritize projects and objectives while meeting deadlines.
• Have proficient computer skills utilizing Microsoft Office, Excel, and Adobe
• Have strong customer service skills.

Education and Experience

• High School Diploma or equivalent
• Have at least oneyear previous experience in a clerical or reception role