Executive Assistant - Broward County

Executive Assistant
To Support a Division President and SVP
On-site | NW Broward County Area

Our client is in the U.S. pharmaceutical industry since entering the market in over 20 years ago. This position will support the Division President


Education and Experience

• Minimum of 5 years' supporting C-Suite Executives for travel, meeting arrangements, expense reporting, and PowerPoint compilation.
• Experience scheduling complex international travel and meetings.
• Bachelor’s degree in business administration or similar field required preferred.
• Pharmaceutical Industry experience preferred.
• MUST have excellent skills with PowerPoint, Outlook, Concur, and strong general knowledge of other Microsoft Office applications.
• Excellent oral and written communication skills.
• Sense of urgency and use of good judgement when dealing with time constraints.
• Structured and organized thinker.
• Excellent organizational and planning skills with ability to manage and prioritize multiple tasks.
• Strong interpersonal skills; capability to work with a team as well as with a great deal of autonomy.
• Service-centric attitude with a proven ability to anticipate needs and handle each situation with diplomacy and discretion.
• Must have superior attention to detail as well as common sense to make quick decisions

Essential Duties and Responsibilities

• Arrange complex and detailed international travel plans and itineraries, compiles documents for travel-related meetings
• Schedule meetings and plan travel
• Organize and coordinate daily activities and efficient function of the president’s office
• Plan, coordinate and keep contents of senior staff meetings focused; keep meeting minutes
• Produce consolidated reporting to senior staff, including tracking
• Collaborate with executive team members to determine and prioritize business strategies
• Strategize, develop, and track key performance metrics to inform status and future opportunities
• Manage calendar and schedules appointments for the President of the division
• Create detailed and comprehensive PowerPoint presentations for company-wide Town Hall meetings and other executive presentations
• Process expense reimbursements, Compile expense reports with international exchange rates
• Preparing and issuing divisional announcements from the President
• Excellent calendar management skills, including the coordination of complex executive meetings in several different countries
• Conserve executive’s time by reading, researching and routing correspondence, drafting letters and documents
• Greet and attend to visitors; provides visitor hospitality
• Liaise with vendors for office-related matters such as signage, furniture, catering, etc.
• Manage incoming calls
• Arrange and manage complex conference itineraries
• Other duties as assigned
• Create presentation materials, background briefs and talking points
• Maintain post-meeting debriefs and communicate to relevant stakeholders
• Support the writing of speeches, memos, and thank you letters to partners and government officials, pre-draft emails,
• Manage near and long-term meeting agendas for President. Screen requests for time/opportunities, gather backgrounds on meeting attendees, ensure needed support from team in attendance, develop meeting presentations, talking points, and materials
• Research, gather data, and prepare reports, presentations, publications, spreadsheets, tables and charts for the president’s use

Compensation
Salary 90K 10%, 18 PTO days, 9 holidays, benefits and more

At ttg, "We believe in making a difference One Person at a Time," ttg OPT.

Physical requirements

The physical requirements of the position generally include standing, walking, sitting, using hands and fingers, reaching with hands and arms, talking and hearing. In some circumstances, bending, kneeling, crouching, stooping, and crawling may apply. This position may require lifting up to 15 pounds occasionally. Generally work is performed in an office environment.

"ttg Talent Solutions is an Equal Opportunity Employer and recruiting agency. We are committed to creating an inclusive and diverse work environment and welcome applications from all qualified candidates regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Please note that all offers of employment are contingent upon the successful completion of a drug test and background check. We maintain a drug- and substance-free workplace to ensure the safety and well-being of all employees.