TAA Clerk

Description

Distinguishing Characteristics:

Under general supervision, performs complex and skilled administrative work that requires excellent organizational and communications skills, and technical writing to support the Legal Department, the Office of the President/CEO, TAA’s Board of Directors and Members, and the various councils within TAA’s governance structure, and other departments, as assigned.  Coordinates the planning and execution of official Tucson Airport Authority (TAA) meetings, forums, special events and other public corporate activities, including taking and transcribing accurate meeting minutes, and ensure the organized retention of associated records.  Plans for and manages routine and non-routine administrative tasks, projects and actions supporting General Counsel or specific departments, as assigned.

Essential Functions: 

The following functions and all other functions not included in this job description are to be performed in the best interests and for the greater good of TAA.

• Consistently demonstrate a commitment to the TAA Cultural Fundamentals and the behaviors described therein.

• In compliance with applicable law, and with rigorous attention to detail, schedule Board and Advisory Council meetings, prepare and issue public notification of all official activities and meetings (post notices), prepare agenda and agenda packets with an understanding of each agenda item; record, and prepare minutes for applicable meetings as a public record of official action taken; communicate with clarity and effectiveness with all appropriate stakeholders.
• Maintain and update official Board, Councils, TAA Membership, and corporate governance documents

• Responsible for the maintenance and organization, with complete accuracy, all TAA official meeting records, including agendas, materials, minutes and other records related to official TAA corporate activities and requirements.
• Assist with records retention compliance according to State law and TAA policy related to all official TAA Member, Board and Council activities.
• Communicate with and act as liaison between the Executive Vice President & General Counsel and the Office of the President/CEO, on all matters relating to membership, external partners, all federal, state, and local officials, and TAA executive and management staff.
• If directed, serve PSPRS Local Board Secretary and assist with TAA PSPRS Local Board tasks and activities.
• Serve as backup to the Paralegal in non-legal matters.
• Serve as a Notary Public.
• Assist in preparation of Department budget; coordinate payment of invoices and expenses; and track expenditures.

The above listed functions are not necessarily all the essential functions.  Job duties and functions may be expanded or reduced by management based on future changing needs and job requirements.

Qualifications

Position Requirements:

A high school diploma or G.E.D. is required. A minimum of three years’ of Arizona local government clerk experience.  Preference will be given for an Associate or Bachelor’s degree in supportive fields; Paralegal experience. A combination of education and experience sufficient to demonstrate the ability to satisfactorily meet the job requirements will be considered.

Required Knowledge, Skills, and Abilities:

      Knowledge of:

• Administrative and clerical procedures and systems, such as word processing, managing files and records, minute taking and transcription, and other office procedures.
• Structure and content of the English language, including the meaning and spelling of words, rules of compositions, and grammar.
• Business and management principles involved in time management and work production.
• Principles and procedures of governance processes and procedures.
• Software tools to aid in the production, communication and storage of all documents and records associated with the functions of the role.

Skill In:

• Active listening; giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Time management; managing ones’ own time and the time of others.
• Excellent written and oral communications, with rigorous attention to detail at an executive level; communicating effectively with various individuals; talking to others to convey information effectively.
• Reading comprehension; understanding written sentences and paragraphs in work related documents.
• Work organization and prioritization to best to accomplish work goals.
• Establishing constructive and cooperative working relationships with others and maintaining them.

Ability to: 

Environmental Requirements

• Work primarily in a typical, temperature controlled administrative office setting in a semi-enclosed work space.

Mental Requirements

• Be analytical, practical and flexible.
• Perform effectively in a self-directed environment.
• Perform as part of a team.
• Be a fast learner and expand responsibilities within the position.
• Perform tasks with a high degree of accuracy, confidentiality, rigorous attention to detail and take independent action relative to work problems requiring immediate solutions. 
• Learn and apply technical knowledge and skills in functional area.
• Work under constant time constraints that require efficient and professional abilities to receive and communicate information accurately.
• Assertively control conversations quickly and accurately, gather pertinent information, and be able to communicate this information professionally and precisely to the proper recipient.
• Actively listen to others in order to understand their needs and effectively address their issues.

Physical Requirements

• Read, write, and speak the English language in an articulate, fluent manner. 

General

• Prioritize and multi-task; think logically to organize large amounts of data.
• Use a variety of computer equipment and other office machines.
• Understand that dissemination of information outside of job requirements is based on “need-to-know” and maintain discreet and professional sense of confidentiality due to sensitive nature of job functions.

Licenses; Certificates; Special Requirements:

• A valid Arizona driver’s license.
• Must obtain and maintain access to the Security Identification Display Area (SIDA).
• Must successfully complete the National Incident Management System (NIMS) 100, 200, 700 and 800 requirements and certification within the first year.
• Must achieve and maintain Notary Public credentials within first year.
• As an employee, you are deemed to be essential personnel as part of TAA’s emergency response, and must respond to airport incidents, as requested/required.

Salary : $64,139 - $97,652