Office & Facilities Manager

NY Office / Facilities Manager

About Us

The Tudor Group manages assets across fixed income, currency, commodity and equity asset classes and related derivative instruments in the global markets for an international clientele. Paul Tudor Jones II, Co-Chairman, Chief Investment Officer, and the controlling principal, founded the Tudor Group in 1980.  Since its inception, the Tudor Group has grown from one individual into a global investment adviser comprised of more than 400 personnel in the US, the UK, Singapore, France, the Dubai International Financial Centre and Australia. Tudor’s investment strategies today include, among others, discretionary global macro, event driven equity, data driven equity, quantitative global macro, statistical arbitrage and other quantitative trading strategies.

Job Summary

Tudor is seeking a proactive and detail-oriented Office Manager to oversee reception and daily facilities operations at our New York office. This role serves as an ambassador to senior executives, employees, vendors and visitors for all facility-related matters.  Additional responsibilities include vendor relationship management and support of facilities strategy and budget.

Responsibilities:

Office Management:

• Serve as first point of contact for visitors and guests; answer, screen, and transfer incoming calls or address inquiries.
• Manage office supplies and pantry inventory, including stocking and ordering items. Coordinate daily in-office lunch orders provided by the firm.
• Oversee office occupancy and seating plans for regular employees and visitors.
• Collaborate with on-site colleagues, including IT, to ensure all office and conference room equipment is functioning properly.
• Coordinate conference room bookings and ensure meeting requirements are met for AV, catering, etc.
• Identify areas of improvement to maintain integrity of the office space, addressing issues with furniture, fixtures, equipment and general appearance.

• Maintain office cleanliness during business hours and manage vendor relationships for after-hours cleaning via third-party providers.

Facilities Management:

• Oversee maintenance and repair of office infrastructure, including HVAC, plumbing, electrical systems, landscaping, and general building upkeep.
• Respond promptly to facility-related emergencies or employee needs and resolve issues efficiently.
• Coordinate with external vendors and contractors for repairs, maintenance, and upgrades, including oversite of after-hours or weekend work as required.
• Conduct regular inspections and coordinate with building management to ensure compliance with health, safety, and environmental regulations.
• Manage facility-related budgets, track expenses, and negotiate service contracts.
• Provide regular strategic reporting for facilities maintenance contracts and annual budgets, including audit of vendor invoices for accuracy.

Requirements:

• Proficient in Microsoft Office suite. A college degree and two-plus years of work experience.
• Reliable and prompt, with a strong record of work performance.
• Willingness to travel to the Stamford office, as needed and to oversee project-related work on during off-hours/weekends, occasionally in both NY and CT locations.

Preferred Skills (not required):

• Past work experience in office or facilities management role in financial services preferred.
• Interest or experience in financial reporting and/or project management a plus.

Location:

New York, NY

Compensation:

Annual base salary for the position is expected to be from $80,000 and $90,000 per year. Actual salary offered to the successful candidate will depend on various factors including, but not limited to, geographic location, work experience and credentials, and/or skill level, the salary expectations of applicable applicants, and other market conditions. Details about eligibility for bonus compensation will be finalized at the time of offer.