What are the responsibilities and job description for the Legal Document Specialist position at Tuff City Records?
Tuff City Records is an independent record label and publisher in Midtown Manhattan. Tuff City Records is a 40-year veteran company with an extensive master catalog spanning 60 years. The Legal Document Specialist will play a critical role in supporting ongoing litigation by managing and preparing legal documents. This position requires extensive document gathering, organization, and follow-up communication to obtain key records, including receipts for past transactions and correspondence with vendors, even when accounts have been closed. The ideal candidate will be highly detail-oriented, persistent, and comfortable making follow-up calls to ensure complete and accurate documentation.
Description
Key Responsibilities
- Document Preparation & Organization: Compile, format, and manage legal documents for use in litigation, ensuring accuracy and completeness.
- Record Retrieval & Follow-Up: Contact vendors, financial institutions, and other parties to obtain receipts and supporting documentation related to past transactions.
- Correspondence & Communication: Make persistent yet professional follow-up calls and emails to vendors, suppliers, and other entities, even in cases where prior relationships have ended.
- Data Management: Maintain an organized system for tracking document requests, responses, and outstanding follow-ups.
- Coordination with Legal Team: Work closely with attorneys to identify key documentation needs and deadlines.
- Confidentiality & Compliance: Ensure strict confidentiality of sensitive legal and business information and adhere to all legal and regulatory requirements.
Required Qualifications
- Previous experience in legal support, paralegal work, or document preparation for litigation.
- Strong communication and persistence in follow-up efforts.
- Excellent organizational skills and attention to detail.
- Ability to handle sensitive information with professionalism and discretion.
- Proficiency in Microsoft Office Suite, legal document management software, and database tracking tools.
- Experience in vendor relations, accounts management, or procurement (preferred but not required).
Preferred Qualifications
- Familiarity with legal discovery processes and document production.
- Experience working in a litigation-focused law firm or legal department.
- Understanding of financial records, invoices, and transactional documentation.
Salary
$19 - $22 per hour
Salary : $19 - $22