What are the responsibilities and job description for the Program Manager position at Tulane University Staff?
The office of the Chief Strategy Officer focuses on business operations crucial to the ongoing functions of the SoM, including : Research Business Development, SoM-wide Communications and Marketing, Clinical Service Line Marketing, Special Projects, and Crisis Management as needed by the Senior VP and Dean, SoM. Project Management Specialist works in partnership with staff members of the Office of the Chief Strategy Officer (CSO) to ensure smooth operation of all project management, administrative, operational and financial aspects of the business development, communications and marketing activities for the School of Medicine. Job may require occasional travel, up to approximately 5% of time.
The Project Management Specialist will oversee the daily administrative operations of the Office of the CSO, which include but are not limited to : project management documentation, oversight and prioritization; CSO office administration, reimbursements, finances, and budgeting; coordination, planning & organization of meetings, seminars and events; assisting in databases with strategy and integrity; and assistance in social media and other communications areas.
Also oversees all financial aspects of the CBO's small portfolio of sponsored research projects, which include but are not limited to : preparing non-technical aspects of research proposals; developing and monitoring subcontracts; preparing and forecasting budgets; preparing quarterly narrative reports; tracking billing and collections; and reconciling accounts.
- Ability to use various software programs (such Microsoft Word, Excel, PowerPoint, PartneringOne, JuJu Ma, Bio One-to-One, Wellspring Sophia, Social Media platforms.)
- Must be able to meet established deadlines and take on new responsibilities as needed
- Excellent written and oral communication skills, demonstrated ability to keep consistent and clear lines of communication open with CSO leadership and staff.
- Ability to interact effectively in academic and corporate cultures and to bridge those cultures.
- Demonstrated ability to prioritize and competently manage a variety of activities with multiple deadlines.
- Excellent interpersonal skills, ability to deal diplomatically with people from a variety of internal and external constituencies.
- Demonstrated problem solving and decision-making abilities.
- Ability to manage finances / budget and grants.
- Ability to multitask, follow-direction as needed but work independently, and ensure timely completion of work on complex assignments.
- Excellent discretion, judgment, attention to detail, and initiative.
- Demonstrated ability to work effectively with individuals from diverse communities and cultures.
- Bachelor's Degree and two years' experience related to customer service, program / Project management, office management, financial management, or accounting.
- Knowledge of Tulane University systems such as Kronos, Concur, HCM, etc.
- Work in academic, non-profit or corporate scientific settings (University, Research Institute, Company, VC Firm, Foundation)
- Project Management Experience
- Excellent organizational skills
- Ability to work with diverse constituencies
- Advanced Degree (MBA, MA, MS, PhD, etc)
