Senior Executive Secretary

Summary

The Senior Executive Secretary provides comprehensive administrative support to the Chair and other faculty as needed. The duties include but are not limited to maintaining schedules and special event calendars, as well as travel and itineraries for faculty and visiting professors. Responsibilities also include responding to the Surgery Chairman’s office calls, organizing travel arrangements; processing reimbursements, departmental work orders, and supplies requests; assisting with preparing correspondence, power point presentations, manuscripts; transcribing and processing faculty meeting minutes; completing faculty references; and coordinating credentialing and faculty appointments.

Required Knowledge, Skills, And Abilities

• Proficiency in MSWord and Excel, database and graphics software packages, as well as internet and literature search functions.
• Knowledge of medical education process and vocabulary.
• Excellent written and verbal communication skills.
• Excellent telephone manners and interpersonal skills.
• Ability to complete tasks independently using effective time management skills.
• Ability to work as a team and organizing a team approach to manage departmental tasks.
• Ability to maintain confidentiality in all work performed.
  
  

Required Education And/or Experience

• High School Diploma or equivalent
• Five years’ executive level secretarial experience
  
  

Preferred Qualifications

• Bachelor’s Degree
• Experience working for an academic/higher education institution.
• Experience in web design preferred